Responsibilities
Travel & Logistics:
Coordinate airport arrival and departure arrangements for expatriates, visiting executives and other personnel.
Assist with travel itineraries, hotel reservations, transportation and other logistics arrangements.
Coordinate local transportation and accommodation requirements as assigned.
Coordinate with Immigration Officers for airport protocol
Fleet Administration:
Obtain and record daily mileage readings and vehicle utilisation information.
Maintain accurate vehicle logs, fuel records and related fleet documentation.
Prepare fleet utilisation, mileage, fuel consumption and operational cost reports for management review.
Report vehicle maintenance and operational issues relating to fuel efficiency to the Plant Team.
Procurement & Inventory:
Monitor office supplies and inventory levels to ensure adequate availability.
Conduct periodic verification and reconciliation of office supplies, store items and company assets.
Maintain accurate and up-to-date inventory and asset records.
Raise purchase requests and support the procurement of office supplies and administrative materials.
Coordinate repairs and replacement of office equipment and supplies, including printers, stationery and other essential items.
Office Administration:
Coordinate meetings, training sessions, events and other administrative activities.
Manage incoming and outgoing mail, courier services and administrative correspondence.
Organise and maintain physical and digital filing systems, databases and administrative records.
Assist in maintaining administrative policies, procedures, contracts and other documentation.
Telecommunications:
Support the administration of corporate communication services, including CUG platforms and related telecommunications services.
Maintain records of corporate SIM cards, users, allocations and related telecoms requirements.
Liaise with telecoms service providers on administrative issues and service requests.
Requirements
Interested candidates should possess relevant qualifications with 4 - 5 years experience.