Job Summary
We are currently seeking for an Administrative Officer, who is required to be highly organized and detail-oriented.
You will play a crucial role in supporting the day-to-day administrative functions of our organization.
This position requires a proactive and efficient individual who can handle a variety of tasks, provide exceptional communication, research proficiency, and contribute to the overall efficiency and professionalism of the workplace.
Duties & Responsibilities
Maintain a well-organized and efficient office environment by managing supplies, equipment, and general office logistics.
Demonstrate effective organizational management skills to maintain order and ensure that resources, documents, and information are properly managed and accessible.
Coordinate office maintenance and liaise with relevant vendors.
Draft and edit correspondence for HR professionals.
Ensure confidentiality and security of files and supplies at all times.
Keep abreast of the latest innovations and social media trends while promoting positive social engagement activities.
Coordinate and schedule appointments, meetings, and conference calls.
Manage calendars for executives and team members, ensuring effective time management.
Maintain organized and up-to-date records, files, and documentation.
Arrange and coordinate meetings, prepare meeting rooms, and distribute relevant materials.
Build rapport, employee engagement, empathy, and trust with others, helping to establish positive relationships and effective communication.
Record meeting minutes and follow up on action items when necessary.
Manage the reception area and direct inquiries to the appropriate personnel.
Assist in tracking and reconciling expenses, processing receipts, and preparing expense reports.
Negotiate with suppliers and contractors to secure competitive pricing.
Organize and maintain physical and electronic files, ensuring confidentiality and accessibility.
Assist in the preparation and distribution of reports and presentations.
Knowledge, Experience & Competencies
Formal Education:
Minimum of B.Sc. in Business Administration, Public Administration, or any related field.
Related Professional Membership, Certification, or Training: Preferred
Experience Required:
Preferably 2 years of experience as an Administrative Assistant or in a similar position.