Job Responsibilities
Facility Management:
Coordinate repairs, cleaning, and maintenance of office buildings and equipment.
Liaise with property managers and utility service providers (e.g., power, water, sewage).
Ensure fire safety measures and compliance with health and safety regulations.
Asset and Inventory Management:
Maintain an up-to-date asset register.
Track the lifecycle of assets including assignment, maintenance, and disposal.
Administrative support:
Manage internal logistics including meeting rooms, reception duties, and mail.
Handle travel arrangements, hotel bookings, and itineraries for staff and management.
Prepare periodic administrative reports for management review.
Staff Welfare and Office Coordination:
Monitor and maintain a clean, professional office environment.
Vendor and Outsourcing Supervision:
Supervise outsourced service providers (cleaners, security guards, drivers).
Ensure service level agreements (slas) are met and issues are escalated and resolved timely.
Procurement Planning:
Develop procurement plans in line with budget and operational requirements.
Ensure timely procurement of materials, services, and equipment.
Vendor Sourcing and Evaluation:
Identify and prequalify new vendors.
Conduct vendor assessments, reference checks, and performance evaluations.
Tender and Bid Management:
Manage request for quotation (rfq), request for proposal (rfp), and request for information (rfi) processes.
Analyze bids using evaluation criteria including cost, quality, warranty, and service.
Contract Management:
Draft, review, and manage vendor contracts and service agreements.
Track contract timelines, renewals, and compliance.
Collaborate with legal and risk teams for final approvals.
Requirements
Minimum of 4 years relevant experience in administrative roles, procurement experience, facility management, preferably within a financial institution.
Experience in sourcing and managing vendors, office maintenance, and staff support functions.
Strong organizational and multitasking abilities.
Excellent written and verbal communication.
Proficiency in ms office (especially word, power point, excel, outlook).
Basic understanding of procurement and asset management processes.
Knowledge of facility management and office operations.
Attention to detail.
Integrity and discretion with confidential matters.
Good interpersonal and time management skills.
Remuneration
Hybrid work model.
13th month salary.
Leave allowance.
Comprehensive medical allowance for employee and family.
Fast growth environment.