Administrative Officer at OVK - Group

Core purpose of position:


To complete the Distribution Center's administrative processes completely, accurately and within set cut-off times, and to provide reliable document and system support to the operations team.


Minimum Requirements:


Grade 12 with Accounting or a related administrative subject; an appropriate administrative qualification is a recommendation;
At least 2 - 3 years of relevant administrative experience, preferably in logistics, distribution, inventory, or creditors/receivables;
Strong computer skills, especially in Microsoft Excel and an AS400 or inventory system;
Good Afrikaans and English communication skills.


Skills:


Strong organizational, communication, and problem-solving abilities;
Accuracy, accountability, and the ability to perform under operational pressure;
Service-oriented mindset and good cooperation with internal role players.


Responsibilities:


Ensure timely, complete and accurate completion of all Distribution Centre administration;
Keep time schedules, attendance, leave, overtime, and shift records up to date and submit them on time;
Process and check GOBs within the appropriate cut-off times and follow up on outstanding documentation;
Compile and file shipping documents, freight statements, delivery documents, and other logistical records;
Handle invoicing and ensure that transactions are processed against the correct documentation and inventory movements;
Fully and accurately record claims, returns, shortages, and damaged inventory and maintain a follow-up register;
Reconcile documents and system transactions; identify and escalate anomalies without delay;
Provide administrative support to the manager, assistant manager, drivers, and relevant departments;
Preserve records in accordance with OVK's procedures, audit requirements and applicable legislation.