Job Summary
We are seeking a highly organized and proactive Administrative Officer to support and coordinate administrative operations across the group.
This role is ideal for someone who thrives in a fast-paced environment, enjoys bringing structure to operations, and can effectively coordinate across teams.
You will play a key role in ensuring smooth day-to-day operations, strengthening internal systems, and supporting leadership with execution and follow-through.
Key Responsibilities
Supplier & Vendor Coordination:
Coordinate with suppliers and vendors to meet operational requirements
Track requests, orders, and deliveries to ensure timely fulfillment
Liaise with the accounts team on invoicing, payments, and documentation
Maintain accurate records of vendor transactions and contracts
Support procurement processes and vendor management
Executive & Administrative Support:
Provide administrative support to senior leadership
Manage calendars, meetings, and appointments across business units
Prepare reports, presentations, and official correspondence
Provide regular updates on tasks, deadlines, and deliverables
Documentation & Systems Development:
Standardize documentation templates and administrative processes across the Group
Maintain well-organized records of operations, contracts, and communications
Ensure efficient filing systems and easy document retrieval
Identify gaps in administrative processes and recommend improvements
Support the development of structured systems, particularly in growing business units
Office & General Administration:
Oversee day-to-day administrative operations
Manage office supplies and service providers
Coordinate meetings, trainings, and corporate events
Maintain basic employee records and administrative data
Ensure adherence to company policies and procedures
Internal Coordination & Follow-Up:
Facilitate communication between teams, vendors, and management
Track tasks, assignments, and deadlines across both companies
Ensure timely execution through consistent follow-up
Support coordination of staff and operational activities
What Success Looks Like (KPIs)
Efficient and consistent administrative processes across the Group
Accurate and timely reports and documentation
Strong coordination with internal teams, vendors, and accounts
Well-organized and easily accessible records
Reliable follow-through on tasks and deadlines
Requirements
Bachelor's degree in Business Administration, Management, or a related field
2 - 4 years of experience in an administrative or office management role
Experience supporting multiple teams or business units is an advantage
Proficiency in Microsoft Office and Google Workspace
Strong organizational, multitasking, and time management skills
Excellent written and verbal communication skills
High level of professionalism, discretion, and attention to detail
Proactive mindset with strong problem-solving ability.
Why Join Us?
You'll be part of a growing and ambitious group where your role directly impacts operational efficiency and business growth.
This position offers the opportunity to build structure, improve systems, and work closely with leadership across multiple industries.
Salary: N175,000 - N200,000per month.