The ideal candidate would be responsible for Providing administrative support for workforce planning and deployment across all company locations,Maintain personnel records, deployment schedules, and manpower rosters ,Support staff scheduling, shift planning, and onboarding processes and monitor employee certifications ,licenses and statutory documentation.
The Key Responsibilities
Workforce Administration & Deployment Support
Support the Admin/HR Manager with day-to-day workforce administration across PSL locations.
Responsibilities include:
maintaining personnel databases, deployment records, and manpower rosters
supporting scheduling, shift assignment, and relief planning coordination
tracking staff certifications, licenses, and statutory documentation validity/expiry
supporting onboarding, induction, and administrative processing of new hires
Document Control & Compliance
Maintain PSL's administrative and QMS documentation in an audit-ready state.
Responsibilities include:
maintaining controlled copies of policies, SOPs, forms, and ISO 9001:2015 documentation
ensuring proper filing, retrieval, retention, and version control of admin/HR records
supporting internal audits, Bureau Veritas surveillance audits, and management reviews
maintaining document control registers and ensuring records remain audit-ready
Client & Site Administrative Support
Support administrative coordination across PSL's operating states.
Responsibilities include:
supporting admin patrols across all states, maintaining patrol/visit records
preparing admin/HR inputs for client QPRs and management reports
supporting recruitment and staffing coordination with the Recruitment Team
Employee Welfare & Records
Responsibilities include:
supporting enrollment and administration of Pension, HMO, and other welfare programs
maintaining accurate employee records and confidentiality of sensitive information
assisting in coordinating Kaizen sessions and staff recognition/award programs
General Office & Correspondence Administration
managing official correspondence and PSL's formal mailing system
supporting procurement of office/admin supplies and vendor coordination
providing direct administrative support to the Admin/HR Manager on assigned tasks
performing any other administrative duties as assigned by management
Requirements
Bachelor's Degree or HND in Business Administration, Public Administration, Office Management, social sciences or a related field.
Minimum of 3 - 5 years' experience in administration or office management.
Professional certification (e.g., CIPM, in view) is an advantage
Office administration and coordination
Record and document management
Procurement and vendor management
Organizational and time management skills
Communication and interpersonal skills
Problem-solving and attention to detail
Proficiency in Microsoft Office Suite