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Administrative Officer Reference number SDTM1388-3-2026 at City of Tshwane
City of Tshwane
September 10, 2026
Full-time
On-site
Job purpose
To render a registry, archives and document management service
Appointment requirements
Grade 12
At least six months' relevant experience in an administration support in a registry, archive and document management environment
Computer literacy
Must undergo a criminal record check and such a person shall allow their fingerprints to be taken by the Tshwane Metro Police Department at own cost
Applicants must be willing to be placed anywhere in Tshwane from time to time, as required and determined by the departmental management. Thus, by applying for any of these positions, the applicants irrevocably accept this condition.
Personal attributes and/or competencies
Being ethical; good communication skills; good general administrative skills; good interpersonal relations; ability to be a good team member; ability to pay attention to detail; ability to be professional; ability to work independently at a strategic level; integrity; ability to work under pressure; flexibility; ability to meet given deadlines; exceptional and dynamic creativity to improve the functioning of the section; organising and coordination skills
Primary functions
Attend to clients at the counter who request documents
Receive and register all incoming and outgoing mail and correspondence
Manage the filing system
Execute records and document management functions
Retrieve and file documents by following the file reference numbers
Close full volumes and open new files
Withdraw closed files and list them for archiving and safekeeping
To render a registry, archives and document management service
Appointment requirements
Grade 12
At least six months' relevant experience in an administration support in a registry, archive and document management environment
Computer literacy
Must undergo a criminal record check and such a person shall allow their fingerprints to be taken by the Tshwane Metro Police Department at own cost
Applicants must be willing to be placed anywhere in Tshwane from time to time, as required and determined by the departmental management. Thus, by applying for any of these positions, the applicants irrevocably accept this condition.
Personal attributes and/or competencies
Being ethical; good communication skills; good general administrative skills; good interpersonal relations; ability to be a good team member; ability to pay attention to detail; ability to be professional; ability to work independently at a strategic level; integrity; ability to work under pressure; flexibility; ability to meet given deadlines; exceptional and dynamic creativity to improve the functioning of the section; organising and coordination skills
Primary functions
Attend to clients at the counter who request documents
Receive and register all incoming and outgoing mail and correspondence
Manage the filing system
Execute records and document management functions
Retrieve and file documents by following the file reference numbers
Close full volumes and open new files
Withdraw closed files and list them for archiving and safekeeping