Administrator – Campus Services (Western Campus) at KCA University (KCAU)

Job Objective


The job holder will oversee facilities maintenance, manage transport services, and ensure smooth operations and compliance with statutory health and safety regulations, as well as other relevant requirements for a safe working environment in the Western Campus.


Duties and Responsibilities


Prepare Campus management board reports for decision-making within the Campus.
Ensure an excellent customer care experience by developing mechanisms that guarantee exceptional service delivery to clients.
Ensure that the facilities at the Campus are adequate and in good working order to support student learning effectively.
Coordinate general office administration, including customer care, cleaning, housekeeping, and messengerial duties.
Coordinate all necessary maintenance works to ensure facilities and university properties are in a suitable condition.
Coordinate office cleanliness and maintenance to enhance compliance with policies and standards on the maintenance of the work environment and to create an appealing work environment that enhances staff performance.
Work out projections for office equipment and furniture based on Faculty and Departmental needs.
Identify and recommend short- and long-term needs related to infrastructure maintenance.
Ensure efficient space allocation, furniture allocation, and furniture arrangement.
Ensure that all vehicles on Campus meet the necessary operational requirements, including insurance, road licenses, and inspection reports.
Assist in the preparation of monthly, quarterly, and annual reports for the Central Services Department to inform decision-making.
Ensure compliance with statutory health and safety regulations and other relevant requirements for a safe working environment.
Perform any other duties and responsibilities as may be assigned from time to time by the Supervisor or Management.


Qualifications And Experience


Bachelor's Degree in Administration, Business Management, Logistics or related courses from an accredited/recognised University.
A Master's Degree in Administration, Business Management, Logistics or related courses is an added advantage.
3 years of experience in Office Administration, Marketing, Customer Care, Events Organization, Transport Logistics, Fleet Management, Catering Services, or related roles.


Other Skills And Competencies


Proficiency in MS Office Suite and databases.
Good organisational and planning skills.
Good interpersonal and communication skills.
Excellent written and verbal communication.
Problem-solving skills.
Ability to work under very tight deadlines.
Ability to handle urgent assignments.
Agility, flexibility, and ability to work in a team.