AI, Automation & Acquisition Administration Officer at Swisscontact

Tasks

Acquisition Admin and CRM Support


Prepare eligibility /admin documents for the proposals
Support signature and kick-off processes.
Due diligence and capacity assessment processes.
Maintain acquisition knowledge assets, templates and repositories.
Support CRM data quality assurance and data entry during peak periods, maintain expert and part-ner databases, and contribute to data analytics.


AI & Process Automation in Acquisitions


Develop, test, deploy and improve AI agents together with business users, using Microsoft Copilot Studio.
Build workflows using Power Automate and the Power Platform ecosystem.
Analyse Business Development (and other institutional) processes, identify inefficiencies and au-tomate them.
Document and maintain solutions and contribute to Swisscontact's AI and automation standards.
Collaborate closely with the AI & Power platform Expert in the Technology team to ensure scalable and secure implementation.


Requirements


Bachelor or higher in Computer Science, Business Information Systems, AI Management, Digital Business or related field.
3 or more years of general professional work experience is an asset.
Genuine enjoyment of administrative and organisational work, particularly document management, coordinating activities, and ensuring smooth and accurate processes.
Hands-on experience with Microsoft Power Platform and Copilot Studio.
Comfort working with CRM systems, built on Microsoft Dynamics 365 is a plus.
Strong attention to detail, especially with legal documents and data, and ability to manage coordination/admin tasks under time pressure.
Analytical mindset, with the ability to translate business requirements into technical solutions.
Proficiency in MS Office applications (Word, Excel, PowerPoint, SharePoint).
Excellent spoken and written English skills (C2). French and Spanish are an asset.
Strong communication skills, comfortable working with both business and technical stakeholders.