OVERALL PURPOSE OF THE JOB
To support the finance function by ensuring timely, accurate processing of supplier invoices, payments, and reconciliations in line with company policies and financial controls.
KEY RESPONSIBILITIES
Invoice Processing
Receive, verify, and post supplier invoices into the accounting system. Match invoices to purchase orders and delivery notes.
Resolve discrepancies with procurement and suppliers.
Payments Management
Prepare payment schedules (cheques, EFT, RTGS, mobile payments). •Ensure timely payments in accordance with agreed credit terms.
Obtain required approvals before processing payments.
Reconciliations
Perform supplier statement reconciliations monthly.
Investigate and resolve outstanding balances and variances.
Records & Compliance
• Maintain accurate and organized accounts payable records.
Ensure compliance with internal controls, tax regulations, and company policies.
Support audit processes by providing required documentation.
Reporting
Prepare AP ageing reports.
Assist in month-end closing activities.
Provide payment and expenditure analysis as required.
Stakeholder Management
Respond to supplier queries professionally and promptly.
Liaise with procurement, stores, and other departments on invoice matters
KEY PERFORMANCE INDICATORS (KPIS)
Invoice processing turnaround time
Accuracy rate in postings
Timeliness of payments
Number of reconciliation discrepancies
Audit compliance score
CANDIDATE'S PROFILE:
Diploma or Bachelor's degree in Accounting, Finance, or related field
CPA Part for equivalent preferred
2-3 years' experience in accounts payable or finance role
Experience with ERP/accounting system