Assistant Administrator - Middelburg at Volvo Group

What you will do


At Volvo Trucks you will contribute to the transformation of our company, the transport industry and society at large.
The purpose of the role is to be responsible for the administration function within the sub-branch which includes Parts, Workshop admin, Finance, HR and other related administrative functions.
Reporting: This position reports to the Branch Administrator.


Job Objectives:

HR


All communication to be handed to staff.


Kronos/Payspace


Inputting of leave on the Payspace system.
Inputting of overtime/leave on kronos.
Filing of all Overtime sheets (kronos).
Approving overtime on kronos.
Print timecard for Employees.
Load New Employee on Kronos and issuing Clock Cards.
Submit Incentive sheets monthly.


Finance


Advise finance department of payments received (30 days accounts).
Receipting payments from bank statements daily.
Receipts payments to COD Accounts.
Ensure all payments received are filed accordingly.
Liaise with Parts Sales and workshop outstanding invoices daily.
Assist branch administrators with COD remittance when not available.
Sending customers invoices from Fusion when required.


Switchboard


Assisting Receptionist when not available.
Receiving customers.
Relieving Receptionist during lunch breaks.
Taking accurate messages.
Answering of telephones promptly.
Sending courier via DSV.


Customer Focus


Take action to resolve customer account queries.
Take action to meet customer needs.
Take action to address customer concerns.


Who are you?

Do you dream big? We do too, and we are excited to grow together. In this role, you will bring:

Qualification & Job Experience:


Matric or Grade 12.
Secretarial or Administration Qualification advantage.
3 years Branch Administration experience.


Key Competencies


Understanding of diverse cultures.
Good communication and writing skills.
Basic figure and calculation skills.
Computer literate.
Telephone and excellent customer skills.
Self-motivated and work without direct supervision.


Application Closing Date: 22 May 2026.