Role Overview
We are seeking an experienced Assistant HR & Operations Manager to support day-to-day operations, strengthen systems, coordinate logistics, and handle HR administration. This role combines operational coordination with people-support capability, working alongside HR to maintain a high-performance, accountable culture.
Key Responsibilities
Operations & Coordination
Oversee daily office and site operations - logistics, inventory tracking, procurement support
Improve workflow efficiency and service delivery
Supervise support staff including drivers, office assistants, and cleaners
Ensure documentation, timelines, and technical standards are consistently met
HR Support
Support recruitment administration, onboarding, and employee record management
Work alongside HR on performance coordination, leave tracking, and compliance
Assist with staff welfare and team wellbeing initiatives
Handle confidential staff matters with discretion and integrity
Project & Supply Chain Support
Coordinate project delivery support, site quality control, and inventory management
Liaise with transport, logistics, and external service providers
Financial & Quality Control
Support budget tracking and operational efficiency
Maintain high standards in office and site compliance
Qualifications & Experience
Education: Bachelor's degree or Higher Diploma in Business Administration, HR Management, or a related field
Experience: 3+ years in an administrative, HR, or operations coordination role within interior design, architectural finishes, or construction
HR Exposure: Must have experience managing records, supporting recruitment, or coordinating people processes
Technical Knowledge: Familiarity with construction or design industry operations
Key Competencies
Organizational Excellence: You manage competing priorities without dropping the ball
Reliability: People count on you to follow through
Discretion & Integrity: You handle sensitive information with absolute confidentiality
Tech Proficiency: MS Office (Excel, Outlook, Word) plus HR or inventory systems
Team Support: You help others do their best work