Job Purpose
Responsible for provision of secretarial services in an effective and efficient manner throughout the Authority.
Key Responsibilities/ Duties / Tasks
An officer at this grade will undertake the following duties and responsibilities:
Supporting implementation of policies, strategies, guidelines, plans, standards and procedures that impact on Office Administration Services;
Taking oral dictation and preparing responses to simple routine correspondences;
Maintaining an up to date filing system and ensuring security of office records, equipment and documents;
Maintaining office diary, appointments and travel itinerary;
Answering and directing phone calls;
Collecting and collating data for developing internal and external reports and ensuring security, integrity and confidentiality of data;
Operating office equipment; and
Attending to visitors/clients.
Knowledge, Experience and qualifications required
For appointment to this grade, an officer must have the following Qualifications:
Served for a minimum period of three (3) years, at the grade of Assistant Office Administrator III or in a comparable and relevant position;
Diploma in Secretarial Studies from the Kenya National Examination
Council or equivalent qualifications from a recognized institution;
OR
Business education single and group certificate stages I, II and III from
Kenya National Examination Council in the following subjects:-
Shorthand III (100 w.p.m.)
Typewriting III (50 w.p.m.) / Computerized Document Processing III;
Business English III/Communication II;
Commerce II;
Office Management III/Office Administration and Management III; and
Secretarial Duties II; and
Proficiency in Computer applications.