Vacancy No. NCI-K/40/04/2026
Job Purpose
Responsible for supporting the office administrative services that include managing and organizing office records, typing services, attending to phone calls and ensure the smooth running of all offices.
Key Responsibilities/ Duties / Tasks
Duties and responsibilities at this level will entail: -
Taking oral dictation;
Using e-office to research and process data;
Operating office equipment;
Attending to visitors/clients;
Handling telephone calls;
Booking rooms and conference facilities;
Handling customer inquiries and complaints;
Ensuring security of office records, equipment and documents, including classified materials;
Ensuring security, integrity and confidentiality of data;
Updating an up-to-date filing system in the office;
Preparing responses to routine correspondence;
Managing office protocol, etiquette
Managing petty cash.
Perform all other duties that may be assigned from time to time.
For appointment to this grade, an officer must have:-
Diploma in Secretarial Studies or equivalent qualification from a recognized institution;
Proficiency in computer applications.