Job Purpose
Responsible for maintaining records in the Authority.
Key Responsibilities/ Duties / Tasks
An officer at this grade will undertake the following duties and responsibilities:
Ensuring adherence to records management Legislations and regulations
Overseeing file opening and indexing processes;
Manage file and records storage and maintenance;
Ensuring the security of information and records in the register;
Carrying out postage, collection, delivery, and distribution of mails and parcels;
Carrying out photocopying and binding of documents;
Maintaining archival finding aids and access systems;
Conducting periodic record surveys appraisal initiatives;
Analyzing data and information to facilitate the compilation of reports;
Implementing the disaster preparedness, management, and recovery program in the registry; and
Developing and implementing individual work plans
Knowledge, Experience and qualifications required
For appointment to this grade, an officer must have the following Qualifications:
Cumulative Service period of six (6) years, three (3) of which must have been at the grade of Assistant Officer II, Records Management, IPOA 9 or in a comparable and relevant position;
Diploma in any of the following: Records/Information Management, Information/Library Science or equivalent qualifications from a recognized institution;
Proficiency in computer applications; and
Shown merit and ability as reflected in work performance and results.