Job Purpose
Responsible for management of records and ensuring the security of information including effective handling, storage, retrieval, disposition and ensuring compliance with legal and regulatory standards
Job Description
Receiving mails, sorting, opening, recording, date stamping and dispatch of all incoming and outgoing mails;
Opening, folioing and closing general files and personnel files
Classifying, filing and storage of records into subject files;
Retrieving a n d disseminating information, records and files to action officers and users;
Protecting all records from loss by tracking their movement and ensuring files are returned for safe storage;
Filing, arranging a n d storage of all records in accordance with the subject area to aid easy retrieval;
Protecting records from loss, theft, alterations, destruction and unauthorized access;
Providing reference codes for all correspondences generated from the authority;
Gathering, reference and store documents from external sources; and
Performing any other lawful duty as may be assigned from time to time.
Job Specifications
For appointment to this grade, an officer must have:
A Diploma in any of the following: Archives and Records Management, Records Management, Information Management, Information Science/Studies or any other relevant and equivalent qualifications from a recognized Institution;
Be proficient in computer applications.