Minimum Qualifications:
National Diploma in public administration
National Diploma in Supply Chain Management will an added advantage
Minimum Experience:
5 years' administrative experience of which 3 years must have been in Supply Chain
Key Outputs:
Reporting to the SCM Manager, the appointee will:
Provide secretariat duties to the Bid Adjudication Committee
Handle administrative, record-keeping, and logistic duties for Bid Adjudication Committee
Liaise with end users, bidders, Supply Chain Management unit, office of the Chief Executive Officer, Bid Specification Committee, Bid Evaluation Committee, experts (where applicable), etc
Filing and adequately storing information relating to tenders and Bid Adjudication Committee timeously
Provides bid information to stakeholders such as internal auditors, Auditor General, National Treasury, etc
Receive submission documentation from end users and BEC
Arrange BAC meeting with relevant stakeholders and prepare and the agenda in consultation with Chairperson and SCM Manager
Distribute the agenda, and discussion documents to committee members within timeframes before the meeting
Handle all correspondences of the committee
Draft "Appointment for BAC" letters, forward to respective committee members and maintain record of all the signed appointment acceptance letters
Upload awards on the following platforms: CIDB; e-Tenders; Amatola Water website etc
Draft regret letters and send to the bidders that are deemed non-responsive
Ensure that bid remains valid for the duration of the evaluation process and facilitate extensions, where necessary
Perform any other duties as assigned by the Line Manager