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Banqueting CoOrdinator at Sun International
Sun International
October 8, 2026
Full-time
On-site
Job Purpose
Sun International is looking for a Banqueting Co-ordinator to join our Food & Beverage team. The successful candidate will be responsible to be the point of contact for the business unit's conferencing business and to plan and coordinate multiple aspects of the Unit's banqueting operations, including liaising with conferencing clients with regards their banqueting / event requirements; coordinating pre-conference meetings / billing instructions with clients; co-ordinating and communicating function plans and providing administrative support to the department.
Key Performance Areas
Accept requests for bookings from banqueting sales and Groups and Events and cross check detail against client requirements:
Group size
Venue Size
Entertainment
Catering
Welcome drinks
Billing
Document booking and confirm with sales / client.
Update system with bookings, special requirements and any amendments.
Communicate amendments to relevant stakeholders
Send out pre-con meeting notifications in advance (within reasonable time period to accommodate delegates) with relevant F&B stakeholders (relevant team / kitchen).
Complete and distribute function sheets timeously
Book meeting venues according to meeting requirements - number of people, equipment, times, access to floor, accessibility, refreshments, and time frames.
Co-ordinate required equipment and ensure all in working order e.g. Air Conditioning, Laptop, Proxima etc.
Arrange catering in line with RSVP's and dietary requirements of the attendees.
Co-ordinate set-up of venues with banqueting team
Co-ordinate the set-up of additional equipment, décor requirements and / or entertainment requirements via external providers (if required)
Communicate function sheets to banqueting department and other relevant stakeholders
Liaise with sales on any challenges being experienced for resolution with the client
Attend pre-con meetings if required
Follow-up on special requests and preparations for events
Compile and distribute billing instructions on event to relevant banqueting department
Cross-check expenses against billing instruction
Develop a filing system that enables others in the department to be able to access required documents including records of staff schedules, function sheets, etc.
Make sure that all relevant documents and copies of events / invoices can be sourced effortlessly electronically and /or manually.
Keep files, records and reports for the department
Troubleshoot and resolve issues with assigned clients.
Coordinate the flow of paper and electronic documents to the appropriate parties
Management of the fee invoice and payment paperwork trail.
Job Requirements
Education
Hotel School Diploma
Experience
2 years' experience in banqueting or events co-ordination
Skills and Knowledge
Core Behavioural competencies:
Problem Solving
Selling skills
Planning
Clerical / Admin
Collecting Information (listening; asking questions)
Team co-operation
Dealing with Customers
Following Instructions
Attention to detail
Emotional resilience
Presentable
Technical competencies
English written & verbal communication skills
Numerical skills (calculations)
Food & Beverage Product Knowledge
Banqueting set-ups and product knowledge
Menu knowledge
Proficient computer skills
Operating equipment usage and storage
Upselling skills
Work Conditions & Special Requirements
Ability to work shifts that meet operational requirements
Mobility and ability to move around as per job requirements (including with the use of aids)
Physically able to move operating equipment, have an open attitude perform similar functions to those contained in this document, in alternative outlets due to operational requirements
Sun International is looking for a Banqueting Co-ordinator to join our Food & Beverage team. The successful candidate will be responsible to be the point of contact for the business unit's conferencing business and to plan and coordinate multiple aspects of the Unit's banqueting operations, including liaising with conferencing clients with regards their banqueting / event requirements; coordinating pre-conference meetings / billing instructions with clients; co-ordinating and communicating function plans and providing administrative support to the department.
Key Performance Areas
Accept requests for bookings from banqueting sales and Groups and Events and cross check detail against client requirements:
Group size
Venue Size
Entertainment
Catering
Welcome drinks
Billing
Document booking and confirm with sales / client.
Update system with bookings, special requirements and any amendments.
Communicate amendments to relevant stakeholders
Send out pre-con meeting notifications in advance (within reasonable time period to accommodate delegates) with relevant F&B stakeholders (relevant team / kitchen).
Complete and distribute function sheets timeously
Book meeting venues according to meeting requirements - number of people, equipment, times, access to floor, accessibility, refreshments, and time frames.
Co-ordinate required equipment and ensure all in working order e.g. Air Conditioning, Laptop, Proxima etc.
Arrange catering in line with RSVP's and dietary requirements of the attendees.
Co-ordinate set-up of venues with banqueting team
Co-ordinate the set-up of additional equipment, décor requirements and / or entertainment requirements via external providers (if required)
Communicate function sheets to banqueting department and other relevant stakeholders
Liaise with sales on any challenges being experienced for resolution with the client
Attend pre-con meetings if required
Follow-up on special requests and preparations for events
Compile and distribute billing instructions on event to relevant banqueting department
Cross-check expenses against billing instruction
Develop a filing system that enables others in the department to be able to access required documents including records of staff schedules, function sheets, etc.
Make sure that all relevant documents and copies of events / invoices can be sourced effortlessly electronically and /or manually.
Keep files, records and reports for the department
Troubleshoot and resolve issues with assigned clients.
Coordinate the flow of paper and electronic documents to the appropriate parties
Management of the fee invoice and payment paperwork trail.
Job Requirements
Education
Hotel School Diploma
Experience
2 years' experience in banqueting or events co-ordination
Skills and Knowledge
Core Behavioural competencies:
Problem Solving
Selling skills
Planning
Clerical / Admin
Collecting Information (listening; asking questions)
Team co-operation
Dealing with Customers
Following Instructions
Attention to detail
Emotional resilience
Presentable
Technical competencies
English written & verbal communication skills
Numerical skills (calculations)
Food & Beverage Product Knowledge
Banqueting set-ups and product knowledge
Menu knowledge
Proficient computer skills
Operating equipment usage and storage
Upselling skills
Work Conditions & Special Requirements
Ability to work shifts that meet operational requirements
Mobility and ability to move around as per job requirements (including with the use of aids)
Physically able to move operating equipment, have an open attitude perform similar functions to those contained in this document, in alternative outlets due to operational requirements