Job Summary
We are seeking a highly driven BID Executive to lead and manage end-to-end bid and tender processes that support our growth in selling Microsoft products and services. This role is ideal for a detail-oriented, analytical, and strategic professional passionate about the ICT sector and experienced in navigating Kenya's procurement landscape. As a BID Executive, you will play a critical role in developing top-quality proposals, driving competitive positioning, and contributing directly to the company's revenue growth.
Reporting Line
This position reports directly to the Business Development Manager
Key Responsibilities
Bid & Tender Management
Identify and monitor advertised bids, tenders, and proposal opportunities across public and private sector platforms
Lead, the preparation, coordination, and submission of responses for bids, RFPs, RFQs, EOIs, and relevant tenders.
Ensure all proposals comply with client requirements: technical, financial, and administrative as well as deadlines, and company standards.
Analyse bid documents from clients across public and private sectors.
Develop bid plans, schedules, and deliverables to ensure on-time submission.
Maintain a repository of reusable bid content, templates, and case studies.
Proposal Writing & Documentation
Prepare compelling technical and commercial proposals aligned with Microsoft products and services.
Work with sales, technical teams, and management to craft impactful value propositions.
Review and edit proposal content to ensure accuracy, consistency, and compliance.
Ensure branding and format follow company and Microsoft Partner guidelines.
Collaboration and coordination
Work closely with project teams in articulating customer requirements to ensure competitive and feasible technical proposal responses.
Coordinate internal approval processes (pricing, terms, certifications).
Liaise with relevant stakeholders to align bids with product offerings and licensing models.
Facilitate review meetings and approvals before submission.
Market Intelligence & Strategy
Maintain a structured opportunity tracking and tender calendar for the organization.
Regularly scan procurement portals, corporate websites, and partner channels for relevant opportunities.
Work with the rest of the Business Development team to qualify opportunities and support Go/No-Go decisions.
Track ICT procurement trends in Kenya (government and enterprise sectors).
Compliance
Ensure compliance with Microsoft partner requirements and certifications
Ensure all bids meet regulatory and statutory requirements
Maintain and update company profiles, certifications, and documentation on procurement platforms.
Track renewal deadlines for registrations, certifications, and compliance documents.
Key Performance Indicators
Revenue contribution & bid win rate
Customer compliance & turnaround time
Completion of relevant Microsoft Certifications
On-time submission & zero-error documentation
Academic and professional Qualifications
Must have an IT related bachelor's degree: BBIT, Computer Science, Information Technology etc
Entry level up to two (2) years of experience in BID management or proposal development in IT or Technology sales sector.
Essential Skills
Experience with Microsoft products or Microsoft Partner ecosystem (highly advantageous).
Strong understanding of cloud solutions (M365, Azure) and Microsoft licensing models.
Good grasp of Kenyan procurement laws and tendering procedures.
Excellent research, writing, editing, and documentation skills.
Strong analytical, organizational, and multitasking abilities.
High integrity and ability to handle confidential information.
Ability to work independently and under pressure.
Strong team collaboration and strategic thinking.