Bids and Tendering Executive at VURIN Group

What you'll do

Tender Management & Coordination


Identify, track, and evaluate tender opportunities from various sources including NNPC, IOCs, NOCs, and other industry clients.
Manage the complete tender lifecycle from pre-qualification to final submission.
Develop and maintain a tender calendar with critical milestones and submission deadlines.
Conduct go/no-go analysis for tender opportunities based on strategic fit, profitability potential, and resource availability.
Coordinate pre-bid meetings and site visits with clients and stakeholders.


Bid Preparation & Documentation


Lead the preparation of comprehensive bid documents including technical proposals, commercial offers, and supporting documentation.
Collaborate with technical, operations, HSE, and finance teams to gather accurate information for bid compilation.
Develop compelling executive summaries and cover letters that highlight company strengths and differentiators.
Ensure all tender documentation is complete, accurate, and professionally presented.
Prepare pricing strategies and commercial proposals in collaboration with finance and senior management.


Compliance & Quality Assurance


Ensure all bids comply with Nigerian Content Development Act requirements and local content regulations.
Verify compliance with client specifications, industry standards (API, ISO, etc.), and regulatory requirements.
Conduct thorough reviews of tender documents to ensure accuracy and completeness before submission.
Maintain quality control processes to minimize errors and non-compliance risks.
Ensure proper documentation of certifications, licenses, and company credentials.


Strategic Analysis & Research


Conduct market intelligence and competitor analysis to inform bidding strategies.
Analyze tender requirements and identify potential risks, challenges, and opportunities.
Research client backgrounds, project histories, and evaluation criteria.
Benchmark pricing against market rates and competitor offerings.
Identify value-added services and innovative solutions to enhance bid competitiveness.


Stakeholder Engagement


Liaise with clients to clarify tender requirements and address queries.
Coordinate with subcontractors and vendors for technical input and pricing.
Facilitate internal bid review meetings and presentation sessions.
Manage relationships with relevant government agencies regarding tender-related matters.
Provide regular updates to management on tender status and progress.


Database & Records Management


Maintain a comprehensive database of tender opportunities, submissions, and outcomes.
Develop and update a library of standard tender responses, company credentials, and technical documentation.
Ensure proper filing and archiving of all tender-related documents.
Track and manage tender bonds, bid securities, and insurance requirements.





Requirements


What we are looking for

Education


Bachelor's degree in Engineering (Petroleum, Mechanical, Chemical, or related discipline), Project Management, or related field.
Master's degree in Engineering or Project Management is an advantage.
Professional certifications in Tendering or Project Management are highly desirable.


Experience


4 - 7 years of progressive experience in bids, tendering, or business development within the oil and gas industry, with at least 3 years working with Oil & Gas servicing companies in Nigeria.
Proven track record in winning competitive tenders with IOCs, NOCs, and indigenous companies
Experience with upstream, midstream, or downstream oil & gas projects.
Experience with open tendering, restricted tendering, and framework agreements.
Prior engagement with major clients such as NNPC, Shell, Chevron, TotalEnergies, ExxonMobil, or other IOCs/NOCs operating in Nigeria.


Knowledge & Proficiency


Strong understanding of oil and gas operations, services, equipment, industry standards, and HSE requirements.
Knowledge of Nigerian Content Development Act, NOGICD Act, DPR regulations, and NNPC procurement procedures.
Commercial knowledge including pricing strategies, contract types, financial analysis, and risk assessment.
Proficiency in Microsoft Office Suite, tender management systems, document management systems, MS Project/Primavera, and Adobe Acrobat.


Skills & Competencies


Proposal writing, analytical thinking, attention to detail, project management, and strategic planning.
Excellent communication and interpersonal skills.
Results-oriented with high integrity, resilience, adaptability, and strong time management.