The Administrative Team will be responsible for ensuring the efficient and compliant execution of administrative functions across procurement, subcontract management, human resources, inventory management, and office administration. This role supports operational continuity and contributes to organizational effectiveness by managing key support systems and processes. The Administrative Team must also follow the policies, procedures and regulations of United States Government, Chemonics, and the Government of Kenya.
Responsibilities include:
Manage end-to-end procurement processes in accordance with organizational policies and donor regulations
Manage end-to-end recruitment, onboarding, and employee management process in accordance with organizational policies and donor regulations
Manage project inventory, including an up-to-date inventory tracker, monitoring and replenishing stocks, conducting inventory verification, and preparing inventory reports
Manage services agreements and subcontracts, coordinating with other teams
Manage travel logistics
Perform general administrative tasks such as data entry, filing, and office organization
Qualifications:
Assistant:
Kenya Certificate of Secondary Education
Minimum two (2) years of relevant experience, preferably with donor-funded projects
Associate:
Bachelor's degree in a relevant field required
Prior relevant work experience is an advantage but not required
Coordinator:
Bachelor's degree in a relevant field required
Minimum two (2) years of relevant experience, preferably with donor-funded projects
Officer:
Bachelor's degree in a relevant field required
Minimum four (4) years of relevant experience, preferably with donor-funded projects
Manager:
Bachelor's degree in a relevant field required
Minimum six (6) years of relevant experience, preferably with donor-funded projects
All Levels:
Proficiency in Microsoft Office Suite and relevant management software
Solid knowledge of human resources and procurement procedures with a problem-solving. attitude, impeccable organizational skills, and attention to detail
Excellent written and verbal communication skill
Kenyan Citizen
Demonstrated leadership, versatility, and integrity
Strong interpersonal, written, and verbal communication skills in English required