CEO Office Associate (COA)

CEO Office Associate (COA)

Altamont Group is seeking a highly capable, analytical, and communications-driven CEO
Office Associate (COA) to support strategic coordination, executive communications, research,
and business development across the CEO Office. This role strengthens the CEO Office’s ability
to deliver high-quality outputs, manage cross-functional initiatives, and support the CEO’s
priorities with precision and clarity.
The COA works closely with the CEO, OC, and AA to ensure smooth information flow,
high-quality deliverables, and strategic alignment across the organization.

ROLE DESCRIPTION FOR COA
The COA provides strategic, analytical, and communications support to the CEO Office. This
includes preparing high-quality executive materials, conducting research, strengthening
proposal and BD outputs, coordinating with internal and external stakeholders, and ensuring
quality control across CEO-level deliverables.
This role is ideal for someone who is structured, analytical, and able to translate complex
information into clear, polished, executive-ready outputs.

KEY RESPONSIBILITIES OF COA
Executive Communications & CEO Office Support

• Draft CEO-level communications, talking points, and briefing notes.
• Prepare agendas, briefing materials, and follow-up action lists.
• Maintain/coordinate calendars across CEO, Operations, and Project teams.
• Develop high-quality presentations, summaries, and strategic documents.
• Support internal communication across teams.
• Serve as a coordination point between internal teams and external stakeholders.

Strategic Coordination & Cross-Functional Support

• Track CEO priorities, strategic initiatives, and decision points.
• Support cross-departmental projects and ensure alignment with CEO directives.
• Prepare synthesis notes, strategic updates, and insights for leadership.
• Maintain organized SharePoint structures and internal documentation.
• Support project-related tasks as needed.

Research & Analysis

• Conduct background research for BD, proposals, and strategic initiatives.
• Prepare evidence-driven reports, briefs, and sector scans.
• Analyze RFPs, competitor landscapes, and emerging trends.
• Support rapid research requests from the CEO.

RFP Sourcing & Proposal Support

• Source and track RFPs from global platforms.
• Review RFPs and prepare concise summaries for leadership.
• Maintain the RFP pipeline and BD tracker.
• Support proposal development: background research, formatting, annex preparation.
• Assist with capability statements, CVs, and proposal annexes.
• Support coordination with the Proposal Writer and Consultant Networks.
  Business Development
• Prepare pitch decks, presentations, and BD briefing materials.
• Support BD email campaigns, LinkedIn content, and engagement monitoring.

Quality Control & Knowledge Management

• Ensure quality, clarity, and consistency across CEO Office outputs.
• Maintain templates, standardized documents, and knowledge repositories.
• Support improvements to internal processes and documentation standards.

Social Media & Website Support

• Draft and refine content for LinkedIn, Instagram, and X.
• Maintain content calendars and coordinate with leadership.
• Monitor engagement metrics and prepare performance summaries.
• Support website updates, job postings, and content refreshes.

REQUIRED SKILLS & EXPERIENCES FOR COA

• Bachelor’s degree in business, international development, communications, or related
  field
• Strong analytical, writing, and synthesis skills
• Experience in research, BD, proposal development, or executive support
• Ability to prepare high-quality presentations, briefs, and reports
• Proficiency in MS Office, SharePoint, and digital collaboration tools
• Strong attention to detail and quality control
• Ability to manage multiple priorities in a fast-paced environment
• Exceptional English writing and editing abilities

WHAT’S IN IT FOR YOU AS COA

• Strategic Exposure: Work directly with the CEO and leadership on high-impact
  initiatives, gaining insight into organizational strategy, decision-making, and
  cross-functional alignment.
• Advanced Communications Mastery: Strengthen your executive writing, synthesis, and
  presentation skills by producing CEO-level materials, strategic briefs, and high-visibility
  deliverables.
• Professional Growth: Build expertise across research, business development, proposal
  strategy, operations, and executive support — positioning yourself for future leadership
  roles.
• Meaningful Impact: Contribute to global development and humanitarian initiatives by
  shaping proposals, insights, and communications that influence real-world outcomes.
• Cross-Functional Collaboration: Partner closely with operations, BD, consultants,
  proposal writers, and project teams, expanding your network and professional
  versatility.
• Creative & Analytical Balance: Engage in work that blends research, writing, analysis,
  and strategic thinking — ideal for someone who enjoys both structure and creativity.
• Visibility & Recognition: Your work will be seen, valued, and acknowledged by
  leadership, clients, and partners, with clear opportunities to showcase your strengths.
• Flexible, Supportive Environment: Enjoy remote work, a collaborative culture, and a
  team that values initiative, clarity, and continuous improvement.

How to apply

Additional Information
This is a REMOTE role.

Interested?
Share your Cover Letter and CV with: Recruitment@altamontgroup.ca

Application Process
1. Candidate shares tailored cover letter and updated CV
2. Interview 1 | Screening
3. Round 1 Application Form
4. Interview 2 | Alignment
5. Round 2 Application Form
6. Interview 3 | Shortlist
7. Interview 4 | Finalization
8. Assessment
9. Offe