Main Functions
We are seeking a highly intelligent, discreet, and dynamic Chief of Staff / Executive Personal Assistant to provide strategic, operational, and administrative support to the Principal. This role goes beyond traditional executive assistance.
The successful candidate will serve as a trusted thought partner, operations coordinator, and relationship manager — ensuring alignment between vision, strategy, and execution.
The role will begin in Nigeria and transition to Liberia, supporting regional expansion and cross-border operations.
Role Responsibilities
Strategic & Executive Support:
Serve as a right hand to the Principal, supporting strategy execution and follow-through.
Prepare briefing notes, speeches, talking points, and presentations.
Conduct research and synthesize information into actionable insights.
Track key initiatives, deadlines, and performance indicators.
Coordinate high-level meetings and ensure decisions are documented and implemented.
Operational Oversight:
Support cross-functional coordination between departments and partners.
Monitor implementation of projects and escalate risks as necessary.
Develop systems to improve efficiency, communication, and accountability.
Represent the Principal in internal and external engagements when required.
Communication & Representation:
Draft correspondence, policy briefs, reports, and stakeholder updates.
Demonstrate effective public speaking and oratory skills when representing leadership.
Manage relationships with partners, government officials, donors, and stakeholders.
Ensure brand consistency and professionalism in all communications.
Administrative Excellence:
Manage complex calendars, travel arrangements, and logistics.
Organize confidential documents and executive records.
Ensure seamless coordination across Nigeria and Liberia offices.
Handle sensitive matters with utmost discretion.
Qualifications and Requirements
Education and Certifications:
Bachelor's Degree required; Master's degree preferred.
Bilingual proficiency in English required; French strongly preferred.
Experience:
5 - 8 years experience in executive support, operations management, consulting, public policy, or senior administrative roles.
Experience supporting C-level executives or founders strongly preferred.
Experience in multi-country or regional operations is an advantage.
Core Competencies:
Strategic Thinking: Ability to see the big picture while managing details.
Tech Savvy: Proficient in Microsoft 365, Google Workspace, project management tools (e.g., Asana, Trello, Notion), CRM systems, and virtual collaboration platforms.
Exceptional Communication: Strong writing, editing, and public speaking skills.
People Skills: High emotional intelligence, diplomacy, and stakeholder management ability.
Discretion & Integrity: Ability to manage highly confidential information.
Adaptability: Willingness to relocate to Liberia and travel as needed.
Execution Excellence: Strong follow-through and problem-solving mindset.
Behavioral Qualities/Competencies:
Highly organized and detail-oriented.
Calm under pressure.
Solution-driven and proactive.
Loyal, trustworthy, and professional.
Culturally intelligent and adaptable.
Female candidates are encouraged to apply.