Clerk Manager of Judicial Proceedings and Cases, Court of Justice at Deloitte

Synthesis of Function


Under the supervision of the Deputy Chief Clerk, the Registrar Management of Judicial and Case Processes is responsible for the coordination, supervision, monitoring and activities of the Judicial and Case Process Management Division.
Ensures the effectiveness of the process management process, while performing functions of direct supervision of the Deputy Scrible and secondary supervision of the Deputy Scribs - Officers of Diligences, clerks responsible for docket and reproduction.


Functions and Responsibilities


Supervise, monitor and coordinate the activities of the Sections and Units of the Division under the authority of the Deputy Chief Clerk.
Perform process management functions under the direct supervision of the Deputy Chief Clerk.
Responsible for drawing up the general role of causes in accordance with the instructions of the judges, the Chief Registrar and the Deputy Chief Clerk.
Supervise the verification of new requests, receipt, processing, transmission and fulfillment of all requests submitted to the Secretariat.
Supervise the notification of all legal proceedings to judges, the parties, the lawyers, the translators and the investigation division and ensure the translation of the legal proceedings.
Prepare the Court's hearings in accordance with the protocols, regulations, instructions to the Chief Clerk and the Court's Practical Instructions, under the supervision of the Deputy Chief Scrible.
Record a summary of the proceedings in the record book during the Court's sitting and prepare the minutes of proceedings.
Attend the Court hearings, and may represent the Chief Clerk.
Assist the Chief Clerk of the Court in carrying out his duties.
Performs any other related tasks that may be assigned by the Judge Rapporteur, Chief Clerk or the Deputy Chief Clerk.


Academic Qualifications and Experience


Master's Degree or equivalent in Law, obtained from a recognized university/institution;
10 years of professional experience with increasing responsibilities in administrative law or related fields, including 2 years of relevant international experience and 2 years in supervisory roles.
Knowledge of ECOWAS rules and regulations, policies, procedures and operations.
Demonstrated professional competence and mastery of administrative law and judicial procedures, as well as the ability to review and edit the work of third parties and manage the operation of an office and its staff.
Strong analytical aptitude and competence to conduct comprehensive legal research on a variety of topics. Develop interpersonal, negotiation, networking and presentation skills with proven skills to influence, explain complex information and demonstrate empathy and open mind;


Key Skills of ECOWAS:


Ability to lead assigned programs and projects, providing the management and operational expertise, necessary for the fulfillment of the organization's mandate (e.g., establishing networks and references).
Ability to lead by example and organize teamwork to encourage cooperation to achieve expected results, defend and create momentum for change and bring about employee hardship; create and implement internal controls for pilot programs to manage potential barriers to implementation.
Excellent personal management skills, demonstrating ethics and integrity, confidentiality and due respect for internal controls of rules, delegations and transparency.
Ability to gather complementary competencies/knowledge, evaluate individual contributions and recognize/address achievements and shortcomings in order to bring continuous success to the organization.
Knowledge of program management at the level typically acquired from a certification in program management (e.g., Success Program Management (MSP) or PgMP Professional Program Management).
Ability to research on reference points and trends to bring the best recommendations for creating and improving programs/projects that best serve the community/organization.
Interpersonal skills and well-developed interactions to seek returns from, information and data from a network of professionals from various countries/sectors/organizations and to identify and prioritize the community's most critical requirements.
Ability to manage and coordinate customer management initiatives and make recommendations.
Ability to develop and implement best practices in customer services (e.g. dashboards, incentive management, information return mechanisms).
Ability to develop and implement stakeholder management plans, programs and initiatives to gain adherence to new initiatives, better understand divergent opinions, gain resources and increase successful perception.
Ability to be diplomatic, tactical and respectful of other people from different backgrounds, with different cultural views, especially in West Africa, with the ability to convert diversity into opportunities to improve the results of the program/operations.
Ability to create a diverse and inclusive interactive environment that benefits from diverse strengths by bringing together innovative practices.
Ability to demonstrate objectivity in assessments, assessments and conflict management, regardless of cultural differences/positions, gender differences, and encourage employees to overcome cultural and gender bias and differences.
Ability to serve the interests of teams/organizations/communities and culturally diverse peoples and people with disabilities without prejudice and differences or preferences.
Understanding of ECOWAS' organizational structure, related dynamics and expectations needed to collaborate, participate, contribute and lead effectively.
Knowledge of the mandate of ECOWAS, strategic plan/priorities, as well as the economic, political and social situation and trends in the Member States, with regard to their own area of activity.
Knowledge of ECOWAS best practices, program management approaches and research techniques to lead and/or contribute to the development or evaluation of programs, projects or initiatives.
In-depth knowledge of ECOWAS rules and procedures, in order to properly interpret and apply directives, provide technical advice, guide employees and evaluate performance.
Ability to analyze a situation through indicators to assess costs, benefits, risks and chances of success in decision-making.
Ability to gather information from different sources to identify the cause of the problems, the consequences of alternative causes of action, the potential obstacles and the ways to avoid the problem in the future.
Ability to break down very complex situations/information in simple terms to explain recommendations and conclusions aimed at solving problems or improving operations/programs/projects.
Ability to develop new perspectives on situations, apply innovative solutions to problems and devise new methods of addressing problems or disruption when the established methods and procedures are inapplicable or obsolete.
Proficiency in French and English oral and written.
Ability to communicate with impact, in a clear, concise, succinct and organized way, conveying credibility and trust when making presentations, setting expectations and explaining complex issues.
Ability to listen and correctly interpret the messages of others, and to respond appropriately.
Writing skills and techniques (e.g. proposals, terms of reference, program evaluations, plans, business processes) with good editing capabilities.
Ability to give outright opinions, recognize, address deficiencies and motivate direct employees to work with maximum commitment.
Fluency in oral expressions and written in one of the official languages of ECOWAS (English, French and Portuguese).
Organization and project/program management skills with significant experience in identifying schedules, goals, costs and resources necessary to achieve operational results/programs/projects.
Ability to set effective goals and objectives for oneself, for others and for division and to adjust the priorities of work or project in response to evolving circumstances.
Ability to identify gaps that affect the fulfillment of program/project expectations and to design and implement intervention plans necessary to build the desired capacity (e.g. training, structural realignment, partnerships, refusal reallocation).
Ability to implement rigorous follow-up and evaluation practices and to establish relevant regular reporting schedules to achieve key results.
Ability to plan, organize, control resources and respect policies, procedures and protocols to achieve specific objectives.