Cluster Accounts Assistant (Procurement) - Protea Hotel Fire & Ice! by Marriott® Melrose Arch & African Pride Autograph Collection® Melrose Arch at Marriott International

POSITION SUMMARY


Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures. Record, store, access, and/or analyze computerized financial information. Maintain accurate electronic spreadsheets for financial and accounting data. Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. Prepare, maintain, and distribute statistical, financial, accounting, auditing, or payroll reports and tables. Complete period-end closing procedures and reports as specified. Prepare, review, reconcile, and issue bills, invoices, and account statements according to company procedures.
Follow all company policies and procedures; ensure uniform and personal appearance are clean and professional; maintain confidentiality of proprietary information; protect company assets; protect the privacy and security of guests and coworkers. Address guests' service needs in a professional, positive, and timely manner. Speak with others using clear and professional language; prepare and review written documents accurately and completely; answer telephones and emails using appropriate etiquette. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Perform other reasonable job duties as requested by Supervisors.


Policies and Procedures


Maintain confidentiality of proprietary materials and information.
Protect the privacy and security of guests and coworkers.
Follow company and department policies and procedures.
Perform other reasonable job duties as requested by Supervisors.


Guest Relations


Address guests' service needs in a professional, positive, and timely manner.


Communication


Speak to guests and co-workers using clear, appropriate and professional language.
Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.
Talk with and listen to other employees to effectively exchange information.


Working with Others


Support all co-workers and treat them with dignity and respect.
Develop and maintain positive and productive working relationships with other employees and departments.


Physical Tasks


Enter and locate work-related information using computers and/or point of sale systems.
Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.


General Finance and Accounting


Check figures, postings of invoice, credit note and other documents for correct entry, mathematical accuracy, and proper codes.
Record, store, and/or analyze information using property software, both Birchstreet and PeopleSoft.
Organize, secure, and maintain all files and records in accordance with document retention and confidentiality policies and procedures.
Access computerized financial information to answer general questions as well as those related to specific accounts.
Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers.
Maintain accurate electronic spreadsheets for financial and accounting data.
Complete month-end closing procedures and reports as specified.
Assist with month-end count
Prepare vendor reconciliations
Prepare, maintain, and distribute statistical and financial accounting reports and tables.
Code documents according to company policies and procedures.
Generate finance/accounting reports from computer system (Birchstreet and PeopleSoft) as needed.


PREFERRED QUALIFICATIONS


Education: High school diploma or G.E.D. equivalent.
Related Work Experience: At least 1 year of related work experience.