COI and Admin Officer - Aleppo Syria

General Description of the Programme:

GOAL has been working in Syria since 2013, responding to the acute needs of conflict-affected communities. GOAL is working in Idleb, Aleppo, Hama, Homs and Latakia Governate, and expanding to other governorates both through direct implementation and through partners, delivering food, non-food programming to highly vulnerable populations, Nutrition, ERMS, Shelter, and WASH through support to Water units and working closely with the General Water Directorate and the line ministry (Ministry of Energy).

Job purpose:

The Conflict of Interest (COI) and Admin Officer will be working closely with deputy logistic Manager for admin part and with COI validators to process COI declarations submitted by GOAL staff in Jordan, Syria, Turkey, and Iraq. The COI Assistant will review the declarations according to the existing COI guidelines in addition to guidance from the COI Reviewer and COI Validator.

Duties, objectives and competencies:

COI 50%

• Review COI declarations for Turkey, Syria, Iraq, and Jordan staff, and support validator with processing the COI declarations submitted by GOAL staff and Ongoing collaboration with the COI validator on resolution to COI declarations.
• Ensure that all COI declarations disclosed by GOAL Syria staff are adequately reviewed and processed.
• Contact the declarants for more information about their COI declarations, if needed.
• Work closely with the COI validators to identify COI cases that require another layer of verification.
• Advise GOAL staff on COI-related matters and policy, and lead discussions regarding complicated COI cases with the System director and the country director.
• Communicate with IT department for any issues faced with the COI system.
• Update the COI daily record and keep the line manager updated on your daily work.
• Prepare weekly and quarterly reports on COI declarations.
• Support the line manager in planning and implementation of GOAL Syria’s Conflict of Interest management system.
• Coordinate with the Headquarters-based Head of Investigations on the COI system and related policies.
• In coordination with the manager share the COI list with the Management Information Systems Team to be considered for additional verification.
• Analyse and discuss the COI verification results upon receiving it with the COI validator, to build a way forward where needed.
• Conduct COI training sessions for the current employees and COI policy induction for the newly hired staff.
• Suggest amendments to the current COI guidelines based on the context and in line with the COI policy.

Admin 50%:

• Manage all GOAL premises in Aleppo and ensure adequate office and residential premises are in place.
• Act as key focal point for landlords and ensure lease agreements are maintained, payments, including utility payments, are made, etc.
• Ensure the timely repair and maintenance of all Aleppo premises, and ensure all work is carried out to a high standard.
• Support the relocation of premises as needed.
• Develop checklists for cleaning staff and ensure an appropriate level of cleanliness is maintained at all times in all premises.
• Ensure the regular delivery of drinking water.
• Manage assets based in Aleppo, ensure staff sign for assets, complete regular asset checks and support the team to maintain the asset register.
• Ensure that international employees and visitors receive support for visa and permit applications and securing accommodation, including attending the relevant government authorities’ offices to obtain relevant documentation for staff.
• Oversee the administrative functions of GOAL Aleppo.
• Support other departments in GOAL in any meeting with stakeholders with the related departments once it requested
• Coordinate and manage the submission of GOAL’s legal documentation with the relevant authorities.
• Carry out additional responsibilities as assigned by the line manager

Requirements (essential)

• University degree in Business Administration, Human Resources, Finance, and/or other relevant disciplines)
• 6 months experience in NGOs/INGOs and/or 1 years working in private sector in HR, Admin, Logistic, Procurement, Supply Chain and/or accountability.
• Excellent communication and interpersonal skills.
• Excellent computer skills, mainly MS office.
• Fluency in English and Arabic languages, written and spoken.

Requirements (desired)

• Prior experience working HR, Compliance, legal, Admin, Logistic, Procurement, Accountability, or a related field.
• Demonstrated experience or willingness to perform demanding, and sometimes repetitive, tasks.
• Detail-oriented.
• Ability to handle confidential information professionally.
• Prior experience and knowledge of conflict-of-interest policies is a plus.
• Demonstrated ability to handle communications professionally and courteously.
• Experience working with or reporting to non-Arabic speaking headquarters or home offices.
• Prior experience in Aleppo City.

How to apply

Interested? Then apply for this position via clicking on the "apply now" button and fill out the application form. All applicants must send a Cover letter and an updated CV (no longer than four pages). Both must be in English.

Please note that only shortlisted candidates will be contacted.

The application deadline is 10 December 2025 however, you are encouraged to apply immediately as we will be reviewing applications on a rolling basis, therefore we may withdraw the position before the advertisement’s closing date if a suitable candidate/s is identified.