Main purpose:
To provide committee services to the Governance and Management committees of the University as well as their standing committees. Additional special meetings may be required throughout the year. Service of ad hoc committees and task teams may also be required occasionally.
Brief Description
Key responsibilities include the following:
Preparation of notices, agendas, minutes, documentation and reports for Governance and Management committees of the University;
Administration of elections;
Maintenance of committee membership lists; and
Committeerelated tasks delegated by the ViceChancellor/Deputy ViceChancellors or other senior staff including the Head: University Secretariat, which can involve answering queries, background research, setting up of discussion groups, drafting letters and proofreading documents
Minimum requirements:
Diploma on NQF level 6 or equivalent as a minimum qualification
Minimum of five years proven experience in drafting and editing meeting documentation, e.g. drafting of reports and the compilation of agendas and minutes
Excellent proficiency in written and oral skills in the English language
Required competencies (knowledge, skills and behavioral attributes)
Knowledge of the following:
Email systems and its functionalities to facilitate meeting management
Administrative systems and processes
Compiling agendas and minutes
Planning, organisational, administrative and time management skills
Analytical and basic research skills
Demonstrable ability to:
Précis debate at a high level and compile coherent reports
Prioritise, pay attention to detail and act on information, maintain confidentiality and professionalism
Perform in a highly pressurised and deadline driven environment
Effectively administer online and hybrid meetings
Demonstrable experience in computer literacy in Microsoft Office products and services, especially Microsoft Outlook, Word, Teams, OneDrive and SharePoint
Preferences:
Bachelor's degree or diploma or equivalent
Experience in a university or higher education environment
Copy editing skills
Closing Date: 24 August 2026