About the job
Compliance Administrator
This role forms part of the compliance function at Village n Life, based at our Camps Bay office. You'll work closely with the Financial Director to ensure all regulatory, statutory and operational requirements are met across the group.
The Role
As Compliance Administrator, you'll take ownership of the group's compliance processes, ensuring every licence, submission and requirement is managed accurately and on time. From maintaining registers to coordinating renewals and liaising with external authorities, your role is key in keeping operations running smoothly and within legal frameworks.
This role will also include selected compliance and administrative responsibilities linked to Club Resco operations, ensuring alignment with group standards and regulatory requirements.
Key Responsibilities
Manage all motor vehicle licence renewals and maintain an updated vehicle register
Prepare and submit operating licence applications where required
Support compliance administration for Club Resco operations
Handle liquor licence applications, amendments and renewals, ensuring valid display at all times
Manage SAMPRA and SAMRO applications, renewals and records across all properties
Oversee municipal business licence applications and renewals, ensuring timely processes
Coordinate food safety compliance, COA applications, renewals and inspection readiness
Ensure routine health and safety inspections are conducted and compliance files are up to date
Maintain company statutory records, including CIPC documentation and annual returns
Complete and submit STATSSA reports within required deadlines
Maintain FICA documentation and assist with submissions where required
Support PAIA annual return submissions
Assist with property sales and acquisitions, ensuring documentation is accurately filed
Draft agreements for review and coordinate signature processes
Review credit applications and supplier agreements before submission for approval
Maintain a comprehensive contract register
Manage Injury on Duty (IOD) cases, ensuring accurate records and timely submissions
Liaise with the Compensation Fund on outstanding claims
Assist with banking administration, user access updates and account register maintenance
Support annual banking facility reviews with required documentation
Assist with insurance renewals and ensure all policies are correctly filed
Maintain and update compliance databases, registers and checklists
Develop and manage a master compliance calendar
Provide ongoing administrative support to the Financial Director
Identify opportunities to improve compliance systems and workflows
Support additional compliance-related tasks as required
What We're Looking For
You'll report directly to the Financial Director and work closely across departments
Matric is required, Diploma or Certificate in Administration or Office Management advantageous
A minimum of 2 years administrative or clerical experience
Strong proficiency in MS Office (Word, Excel and Outlook)
Strong attention to detail and accuracy in high-volume administrative work
Good time management with the ability to meet strict deadlines
Confident communication skills across internal teams and external stakeholders
A proactive, organised approach with the ability to manage multiple workflows
A track record of meeting compliance standards, including zero missed statutory deadlines
Consistent upkeep of compliance registers with monthly accuracy
Ability to coordinate inspections and ensure they are completed on schedule
Experience managing time-sensitive submissions such as IOD claims
Efficient turnaround on documentation, including contract reviews within 48 hours
Accuracy in reporting and submissions, including STATSSA requirements