Main Functions
Coordinate compliance controls and integrity across the group by supporting implementation, administering controls calendars, managing system access, and coordinating data management activities.
Monitor and report Business Control KPIs, irregularity logs, representation letters, fixed asset register, awareness training, oi System (oi), and other ad hoc activities.
Reports to the Project Controls Advisor and works with moderate supervision.
Key Responsibilities
Promote Controls Integrity (CI) and increase staff control awareness.
Ensure new or changed processes meet FCPA requirements and obtain required approvals.
Support the Business Manager with budgeting, planning, and control activities.
Maintain and update control catalogues and related documentation.
Coordinate audits (UIA), Representation Letters, Controls Training, training registers, EUC Risk Assessments, and Access Reviews.
Update and maintain DOAG, FCPAs, MOCs, and Job Handover Checklists.
Coordinate Management and Protection of Information (MPI) monthly inspections and reporting.
Prepare controls documentation, monthly oi updates, and KPI scorecards for oi & CI.
Promote awareness and use of the oi System 10-1.
Manage the External Meetings Register and reporting.
Serve as Departmental Records Management SME and liaise with the Local IMS team.
Manage records, shared drives, retention codes, access permissions, and records clean-up activities.
Coordinate documentation and review processes for departmental contracts, monitor contract performance, administer Purchase Orders/Agreements, raise Service Requisitions, liaise with Procurement, and administer the departmental SharePoint site.
Requirements
Bachelor's Degree in Information Management, Business, Economics, or a related field.
Experience in information/records management, administration, and data analysis.
Strong written, verbal, communication, and presentation skills.
Ability to work effectively in a virtual, multicultural environment.
Strong leadership, interpersonal, and organisational skills.
Self-motivated with a results-oriented mindset.
Advanced Microsoft Excel skills (data validation, charts, pivot tables).
Intermediate Microsoft Word, PowerPoint, and Publisher skills.
Knowledge of Microsoft Access is an advantage.