We are seeking an experienced Conveyancing Secretary to join a Cape Town Property Team. The role involves managing property transactions from start to finish, including transfers, documentation, stakeholder liaison, and related financial processes. A minimum of five years' conveyancing experience and strong administrative skills are essential. Proficiency in MS Office and conveyancing systems is required.
Key areas of responsibility include:
Taking ownership of the transaction from beginning to the end which includes residential and commercial property transfers.
Preparing files accurately according to specifications.
Administering and organizing the Conveyancing legal practice of the Director.
Effective stakeholder communication essential for both internal & external parties (Banks, Municipalities, Rates Consultants, Estate Agents, Deeds Office, etc.)
Drafting Documents.
Obtaining Transfer Duty & Rates Clearance certificates
Attending to Lodgements and Registrations of all Transfers, Bond Cancellations and Bonds
Attending to all the Finances related to the conveyancing transactions
Competencies:
Attention to detail & Quality focused.
Ability to multi-task & have good organizational skills.
Ability to work independently and meet strict deadlines.
Solid and stable conveyancing secretarial experience required
Requirements:
Matric Essential.
Legal secretary / paralegal / conveyancing qualification advantageous.
5 years Conveyancing Secretarial experience essential.
Full working knowledge of all MS packages.
Experience on the RMB Private Wealth bank system advantageous.
In-depth knowledge of conveyancing software/systems such as: Lexis Convey, Lotus Notes, E4 (portal based) and Windeed