KEY RESPONSIBILITIES
Operational Cost Control
Monitor daily transport operating costs, including fuel, maintenance, tyres, repairs, tolls, driver expenses, detention, demurrage, and subcontractor costs.
Review transport costs against approved budgets and identify cost variances.
Investigate abnormal operational expenses and recommend corrective actions.
Ensure all operational costs are accurately allocated to the respective trips, customers, or business units.
Monitor vehicle operating cost per kilometre and per trip.
Financial Performance Monitoring
Prepare daily, weekly, and monthly Gross Margin (GM) reports for NTD Transport.
Monitor revenue, direct costs, Gross Margin, and EBITDA performance against budget.
Analyze profitability by customer, corridor, vehicle, route, and business segment.
Prepare profitability analysis for management decision-making.
Monitor fleet productivity and operational cost trends.
Budgeting & Forecasting
Coordinate preparation of the annual Transport Budget.
Prepare monthly forecasts for transport revenue, operating costs, and Gross Margin.
Monitor budget utilization and recommend cost optimization initiatives.
Support management during annual budget reviews and forecasting exercises.
Fleet Cost Analysis
Monitor and analyse:
Fuel Costs
Maintenance Costs
Tyre Costs
Accident Costs
Insurance Costs
Driver Costs
Fleet Utilization Costs
Idle Time Costs
Empty Kilometers
Detention & Demurrage Costs
Develop cost performance dashboards for management review.
Recommend initiatives to reduce fleet operating costs and improve profitability.
Billing & Revenue Assurance
Review completed trips to ensure all revenue-generating activities are billed accurately.
Validate transport invoices before submission to Finance.
Monitor unbilled trips and ensure timely revenue recognition.
Reconcile operational records with Finance to ensure billing accuracy.
Review customer profitability and revenue leakage.
KPI Reporting & Business Intelligence
Prepare daily operational dashboards covering:
Revenue
Gross Margin
EBITDA
Fleet Utilization
Fuel Performance
Vehicle Productivity
Trip Performance
Driver Productivity
Cost per Kilometre
Cost per Trip
Prepare weekly and monthly management reports.
Support management presentations and business reviews.
Financial Controls
Ensure compliance with company financial policies and internal controls.
Review operational expenditures for compliance with approved budgets.
Support internal and external audits.
Verify supporting documentation for operational expenses.
Maintain accurate financial and operational records.
Process Improvement
Identify opportunities for cost reduction and operational efficiency.
Develop cost monitoring tools and reporting templates.
Support implementation of transport management systems
KEY SKILLS
Strong financial and cost accounting skills.
Transport costing and profitability analysis.
Budget preparation and forecasting.
Financial modelling and business analysis.
Excellent analytical and problem-solving skills.
Advanced Microsoft Excel skills.
Knowledge of ERP systems (SAP, IRIS, or similar).
Knowledge of Transport Management Systems (TMS).
Strong reporting and presentation skills.
Excellent communication and stakeholder management.
High attention to detail.
Ability to work under pressure and meet strict reporting deadlines.
EXPERIENCE
Minimum of three (3) years' experience in Cost Control, Financial Analysis, Management Accounting, or Business Performance within the transport, logistics, fleet management, or supply chain industry.
Experience in transport costing, fleet operations, and operational performance reporting is highly desirable.
Experience using ERP systems and Business Intelligence reporting tools will be an added advantage.