Scope of Work
The Data Entry Clerk will:
Receive and review physical or scanned attendance sheets and related documentation.
Accurately enter attendance and participant data into designated Excel templates and tracking tools.
Verify completeness and accuracy of entered data before submission.
Support data cleaning and correction of inconsistencies where required.
Ensure confidentiality and secure handling of participant information and records.
Liaise with programme staff for clarification on unclear or incomplete records.
Submit completed and updated datasets within agreed timelines.
Conduct archiving and proper filing of all the documents once the data entry is complete.
Deliverables
Accurate and updated Excel attendance databases/templates.
Clean and verified datasets ready for reporting and compliance use.
Monthly or periodic submissions of completed data entry assignments as requested.
Duration of Assignment
The assignment will be conducted on a need basis throughout the year, depending on programme activities and reporting requirements. Tasks may arise periodically, typically on a monthly basis.
Reporting Line
The Data Entry Clerk will report to the Monitoring and Compliance Officer and the MERL Coordinator.
Ethical and Safeguarding Standards
The Data Clerks must:
Sign AKF's Safeguarding Statement of Commitment
Abide by AKF's Safeguarding Manual, AKF Code of conduct and ethical research standards.
Ensure participant protection, confidentiality, and informed consent.
Report any safeguarding concerns immediately.
Required Qualifications and Competencies
Minimum Diploma or Certificate in Business Administration, Information Technology, Statistics, Monitoring & Evaluation, or related field.
Proven experience in data entry or administrative support work.
Good knowledge and practical skills in:
Microsoft Excel
Microsoft Word
General data entry and record management
High level of accuracy and attention to detail.
Good organizational and time management skills.Ability to handle confidential information professionally.
Strong communication skills and ability to follow instructions.
Possess a strong understanding of data protection and data confidentiality.