RESPONSIBILITIES:
The incumbent will be expected to provide comprehensive high-level administrative and management support to the Chairperson of the School and the School of Health Systems of Public Health. This will include:
Support to the Chairperson:
Diary management by planning and arranging meetings with students and staff, communication with third parties and preparation for all internal and external meetings;
Handling matters requiring discretionary judgment and confidentiality;
Coordinating and providing support to the Chairperson in all strategic related matters;
Gathering, collating and summarising information for the Chairperson;
Secretariat: High level meetings:
Supporting the office of the Chairperson's Committees;
Coordinating and managing all activities relating to strategic committee and external stakeholder's meeting;
Preparing agends'minutes and documentations;
Academic and research support:
Managing the administration of submitted final examination marks for Chair's approval;
Ensuring all Postgraduate students' and academic staff applications for research ethics clearance submitted;
Assisting school Chairperson in coordinating with Resource Mobilisation Manager the
management of requests and administrative activities related to new and existing research collaborations;
Informed Research Outputs
Receiving all research outputs, conference attendance, etc. from academic staff;
Capturing information on Research Management System and Publication Poppies;
Updating RESCOM secretariat on the number of publications on a monthly basis;
MINIMUM REQUIREMENTS:
A diploma with two years' experience in office management administration in an academic environment or research environment;
Two years' experience meeting procedures as well as logistical arrangements at senior management level;
REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):
Applicable professional communication and language skills, both written and verbal;
Ability to work under pressure without compromising detail and accuracy;
Ability to prioritise work independently and handle simultaneous assignments with success and accuracy (time management);
Administrative and organising skills;
Ability to handle confidential information;
Excellent interpersonal skills;
Advanced proficiency in MS Office: Work, Excel, PowerPoint and Access;
Knowledge of the PeopleSoft System.
ADDED ADVANTAGES AND PREFERENCES:
B-degree or equivalent qualification;
Five years' experience in the higher education environment;
Driver's licence;