Deployment Coordinator at Plan International

The Opportunity


Plan International is committed to supporting children and communities affected by crises worldwide. To strengthen our ability to respond quickly and effectively, we're seeking a Deployment Coordinator to ensure rapid, well‑organised, and compliant surge deployments across our global humanitarian portfolio.
If you thrive in fast‑moving environments, excel at coordination, and want to make a tangible impact on emergency operations, this role is for you.


What You'll Be Doing

As the Deployment Coordinator, you will manage the full deployment cycle for surge staff supporting humanitarian responses. You'll be the central link between country teams, technical rosters, HR, Finance and our travel partners—ensuring every deployment is smooth, timely and fully compliant.

You will:


Manage the global deployment tracker and request system
Coordinate the end‑to‑end deployment process — from request to closure
Arrange travel, accommodation and required documentation
Maintain accurate, real‑time deployment and travel records
Provide onboarding materials and ensure all mandatory training is completed
Support roster recruitment, shortlisting, and screening
Monitor roster availability and proactively identify suitable candidates
Oversee recharge processes, deployment costing and monthly financial tracking
Implement and maintain scheduling systems and standardised templates
Collate and analyse travel data to support planning and workload management
Ensure full compliance with Safeguarding, Gender Equality and Inclusion policies


Key Relationships

You'll work closely with:


Internal: Deployment Manager, P&C teams, Finance, CO/RO humanitarian teams, Global Humanitarian Team, and roster members.
External: Travel partners, consultants, and external surge personnel.


What We're Looking For

Essential:


Strong administrative and coordination experience
Excellent organisation and time‑management skills, especially under tight deadlines
Strong data management and Excel/reporting skills
Experience working with HR, logistics or deployment processes
Clear, confident written and verbal communication


Desirable


Experience within humanitarian surge mechanisms or INGO emergency response
Language skills in French, Spanish or Arabic