Qualification/s Requirements
A Grade 12 is required with a minimum National Diploma (NQF Level 06) / in Public Administration/ Business Management;
A Bachelor's degree (NQF Level 7) will be an added advantage;
A minimum of 4 years' experience of which 2 years should be on an Assistant Director level or equivalent obtained in the management and administration of an executive office;
Knowledge and experience of the broader Public Service Policy Framework pertaining to finance and human resource related practices;
In-depth knowledge and experience of the operational set-up of an executive office; and
Knowledge and experience of policy analysis and interpretation.
Key Performance Areas
Strategic Administrative Coordination:
Management of the committees' schedules, organisation of meetings, compiling and assembling of documentation for the meetings, and maintaining accurate records;
Facilitating effective communication channels;
Assist with proof reading and quality control of documents submitted for documentation submitted for presentation at committee meetings;
Coordination and oversight of committee decisions to ensure that organisational goals are met; and
Provide research if required related to matters addressed to assist with recommendations for further actions.
Budget Coordination:
Assist budget manager with the collation of budgetary documents for processing in conjunction with stakeholders to determine the required funding for the MTEF cycle;
Provide inputs to expenditure commitments and advice on possible under or overspending; and
Facilitate the electronic maintenance and procurement.
Legislation, Policies and Prescripts:
Apply the correct prescripts and other legislation in compliance with prescribed policies and procedures;
Initiate the implementation of cost containment measures in compliance with directives and prescripts; and
Keep abreast with changes to procedures, policies and processes.
Stakeholder Engagement and Projects:
Coordinate projects in conjunction internal stakeholders involved in the planning, development and implementation.