Deputy Director: Mayoral Committee Secretariat at City of Tshwane

Appointment requirements


An appropriate three-year career-related tertiary qualification (national diploma or degree) in Public Administration, Management or any other study field related to the position
At least eight years' working experience in administrative support services
Managerial experience will be an added advantage
A valid Code B driving licence
Computer literacy
Must undergo a criminal record check and such a person shall allow their fingerprints to be taken by the Tshwane Metro Police Department at own cost


Primary functions


Compile agendas and logistical arrangements for the Mayoral Committee and other meetings of the executive
Ensure the accurate recording of deliberations at various meetings and compile minutes from the meetings
Ensure that statutory requirements and applicable legislation are complied with
Oversee the work of committee secretaries
Ensure a climate conducive to promoting and sustaining motivational levels, productivity and performance by directing and controlling outcomes associated with the use, productivity and performance of personnel within the section
Monitor and control the section budget so that income and expenditure are in line with Council requirements
Ensure the rendering of a secretariat service to the Mayoral Committee and other meetings of the executive
Arrange Mayoral Committee meetings and other meetings of the executive
Coordinate correspondence (two or more departments or directorates involved)
Arrange all logistical matters pertaining to presentations to be made at Mayoral Committee meetings and other meetings of the executive
Arrange all budget conferences organised by the Mayoral Committee for all councillors
Ensure that the City of Tshwane complies with acts of Parliament and government regulations
Thoroughly edit and fine tune all reports emanating from different departments to ensure that all relevant information (such as comments from the relevant department) are included before the inclusion of the reports in the Mayoral Committee agenda
Ensure that the confidentiality of politically sensitive materials and information emanating from the Mayoral Committee are not disclosed
Coordinate and monitor the printing of Mayoral Committee agendas and other meetings of the executive