Document Controller (6 Months Contract - Project-Based) at West Coast Personnel

We are seeking a highly organized and detail-driven Document Controller to support a new project within the Private Equity space. This role will play a critical part in establishing and managing a structured virtual document database, ensuring all project documentation is accurately stored, accessible, and compliant.


Key Responsibilities


Set up and manage a virtual document management system/database from inception
Organize, categorize, and maintain all project-related documentation
Ensure version control, accuracy, and consistency across all documents
Implement and maintain document control procedures and best practices
Control access permissions and ensure document security and confidentiality
Liaise with internal stakeholders to collect, upload, and update documentation
Ensure documents are easily retrievable and audit-ready at all times
Support due diligence processes by ensuring documentation is complete and well-structured
Maintain document logs, registers, and tracking systems


Requirements


Proven experience as a Document Controller or in a similar role
Experience setting up or managing digital/virtual document management systems
Exposure to Private Equity, Finance, Legal, or Corporate environments highly advantageous
Strong understanding of document control processes, versioning, and compliance
Exceptional attention to detail and organizational skills
Ability to work independently and meet project deadlines
Strong communication skills and ability to liaise with multiple stakeholders
Spanish (first or second language) will be advantageous
Proficiency in MS Office and document management tools
Matric