A
Documentation Executive (Nairobi) at Airflo Limited
Airflo Limited
September 08, 2026
Full-time
On-site
Description
Receive, verify and process export and customs documentation, including C17, HCD, HAWBs, flight documents, EUR1, COMESA, COO and other certificates.
Ensure all required documents and shipment details are accurate and consistent with the physical cargo and system records; promptly follow up on missing or incorrect information.
Update and maintain export and customs information in CargoWise and other relevant systems.
Prepare and submit Phytosanitary applications through KEPHIS IEICS, verify S-Numbers, print invoices and coordinate certificate collection.
Coordinate KEPHIS inspections, communicate rejections and address KEPHIS/KRA concerns with relevant stakeholders.
Coordinate prior cargo release at customs sheds and dispatch flight documentation to respective GHAs at the point of exit.
Manage the Blue Folder cage and ensure timely return of customer files to farms.
Process KRA concession fee payments, submit C17 reports and verify GHA invoices to support billing.
Maintain accurate filing and records for audits, claims and future reference.
Monitor and promptly escalate documentation discrepancies, irregularities and delays affecting export processes.
Generate and distribute daily, weekly and monthly reports and update the Account Management Tool on documentation issues and corrective actions.
Ensure compliance with established SOPs and perform other duties assigned by the Team Lead or Management.
Requirements
Knowledge of Export Regulations and procedures
Setting priorities and Ability to Work Under Pressure
Good communicator and Team player
Attention to detail
Diploma in Customs Administration or Freight Logistics
Certificate in Air Cargo
Certificate in Integrated Customs Management System
Further training on/Possession in any relevant commercial course/aviation course (Preferably export documentation) will be an added advantage
"O" Level (KCSE C+)
Receive, verify and process export and customs documentation, including C17, HCD, HAWBs, flight documents, EUR1, COMESA, COO and other certificates.
Ensure all required documents and shipment details are accurate and consistent with the physical cargo and system records; promptly follow up on missing or incorrect information.
Update and maintain export and customs information in CargoWise and other relevant systems.
Prepare and submit Phytosanitary applications through KEPHIS IEICS, verify S-Numbers, print invoices and coordinate certificate collection.
Coordinate KEPHIS inspections, communicate rejections and address KEPHIS/KRA concerns with relevant stakeholders.
Coordinate prior cargo release at customs sheds and dispatch flight documentation to respective GHAs at the point of exit.
Manage the Blue Folder cage and ensure timely return of customer files to farms.
Process KRA concession fee payments, submit C17 reports and verify GHA invoices to support billing.
Maintain accurate filing and records for audits, claims and future reference.
Monitor and promptly escalate documentation discrepancies, irregularities and delays affecting export processes.
Generate and distribute daily, weekly and monthly reports and update the Account Management Tool on documentation issues and corrective actions.
Ensure compliance with established SOPs and perform other duties assigned by the Team Lead or Management.
Requirements
Knowledge of Export Regulations and procedures
Setting priorities and Ability to Work Under Pressure
Good communicator and Team player
Attention to detail
Diploma in Customs Administration or Freight Logistics
Certificate in Air Cargo
Certificate in Integrated Customs Management System
Further training on/Possession in any relevant commercial course/aviation course (Preferably export documentation) will be an added advantage
"O" Level (KCSE C+)