Key Responsibilities:
Lead the Epidemiology and Demography Department (EDD) Operations team, which currently comprises 11 staff with expertise in HR, Finance, Communications, Community Engagement, Procurement, Administration and Data Management.
Line manage staff in the EDD Operations team, including Department Accountant, Community Liaison Officer, Executive Administrative Officer and Project Manager, and provide professional and pastoral support for the wider team of EDD staff.
Together with the Head of Department and EDD Management team, engage in the strategic development of the Department, including strengthening relationships between staff at the KWTRP main campus in Kilifi and staff in Nairobi, as well as satellite and partner sites.
Build relationships with KWTRP central administrative and operational departments including Facilities & Transport, Finance, HR, IT, Procurement, Health & Safety and the Research Office, and with other scientific departments, including colleagues based in Nairobi.
Build strategic relationships with key stakeholders in Kenya, including Kilifi County Ministry of Health, and international collaborators and funders, including the University of Oxford and Wellcome Trust.
Provide financial oversight of all EDD grants. Work with the Department Accountant and PIs to oversee budgeting, expenditure monitoring, reporting, invoicing, and tracking timely payments of invoices by funders and collaborators.
Provide oversight of regulatory processes for studies within the department including submissions and renewals of protocols and oversee compliance with funder requirements regarding open access publications.
Support applications for grants and training fellowships by EDD scientists at all levels: Masters, PhD Post-doctoral and mid-career to senior, providing guidance on KWTRP internal requirements and funder rules and regulations.
Champion communications and engagement initiatives, working closely with colleagues in EDD and with the Communications Department. This includes organising major events and initiatives that bring together internal, local, and international audiences in formats that may be in-person, virtual or hybrid.
Oversee staffing within the Department, providing guidance on recruitment, induction, professional development and performance, and helping to identify opportunities for staff approaching end of contract.
Support and deputise for the Head of Department, taking on tasks and responsibilities as required.
Vacancy Requirements:
A Masters in Business Administration/ Project Management or professional training or equivalent from an accredited institution. Mandatory
An undergraduate degree in science discipline. Mandatory
Minimum Ten (10) years relevant experience, five (5) years of which at Managerial level. Mandatory
Experience managing a large and diverse organization or department in a similar setting. Mandatory
Exceptional project management skills, and the ability to manage multiple large projects simultaneously. Mandatory
Significant skills in leadership, organization, prioritisation, problem solving and decision making. Mandatory
Financially literate with sound knowledge of budgeting methodologies and resource management concepts including proven experience of preparing and monitoring budgets and financial reports. Mandatory
Demonstrable experience in writing high quality reports and presentations in English, with evidence of being attentive to detail. Mandatory
Strong scientific background Desirable
Health or science-related management background. Desirable
Experience in developing science careers and interacting with major science or Global Health funders (e.g. Wellcome Trust, MRC, BMGF, NIH). Desirable
Experience in organizing large international events. Desirable
Multi-lingual with fluency in English and Kiswahili. Desirable
Project Management Certification Desirable
Demonstrated high levels of integrity and confidentiality Ethics & Integrity
Excellent interpersonal, verbal and written communication skills Skills & Competencies
Ability to work with diverse, multidisciplinary teams and build strong relationships with internal and external collaborators Skills & Competencies
Excellent analytical skills and ability to deliver quality outputs within strict timelines. Skills & Competencies
Strong Team Management and decision-making skills Skills & Competencies