Event Project & Operations Coordinator

Key duties

• Coordinate the master event action plan, timelines and activity schedules.
• Maintain the central task tracker, assigning clear responsibilities and deadlines.
• Organise team meetings, prepare agendas, document decisions and monitor action points.
• Track the progress of core team members and general volunteers.
• Coordinate dependencies between sponsorship, marketing, programme and administrative functions.
• Maintain a register of risks, outstanding decisions and operational requirements.
• Identify delays and escalate issues to the CEO/Executive Producer.
• Ensure that the team works with current, approved documents.

Minimum Academic Qualifications

• A bachelor's degree or Higher National Diploma (HND) in Project Management, Business Administration, Management, Operations Management, Event Management or another relevant discipline.
• Candidates with an Ordinary National Diploma (OND) or equivalent qualification may be considered if they demonstrate strong relevant experience, organisational ability and proficiency in project coordination tools.

Required experience

• Preferably 1 - 2 years of experience in project coordination, event planning, administration, operations or team supervision.
• Experience coordinating schedules, tasks, meetings, projects or multiple contributors will be an advantage.
• Demonstrated ability to organise work, follow up on deadlines and maintain accurate records.

Expected deliverables

• A master project action tracker within the first 48 hours of commencement.
• A consolidated two-month planning calendar by the end of Week 1.
• Weekly progress reports showing completed tasks, pending actions, risks and next steps.
• An updated risk and decision register every week.
• A coordination schedule and clear reporting structure by the end of Week 2.
• A midpoint implementation review by the end of Week 4.
• A final project status and handover report by the end of Week 8.

Desirable competencies

• Project scheduling, task delegation, documentation, problem-solving, teamwork, attention to detail and proficiency with spreadsheets, shared documents and project-tracking tools.