Executive Administrative Assistant

The Boostrap.Africa executives are looking for a number of competent Executive Administrative Assistants to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on various tasks related to each executive’s working life and communication.

Responsibilities

• Act as the point of contact between each executive and internal/external clients
• Manage each executive's projects timelines
• Undertake unsupervised research using ChatGPT or other similar tools
• Undertake the tasks of receiving calls, taking messages and routing correspondence
• Handle requests and queries appropriately
• Maintain a diary, arrange meetings and appointments and provide reminders
• Make travel arrangements
• Take dictation and minutes and accurately enter data
• Produce reports, presentations and briefs
• Develop and maintain an efficient electronic documentation and filing system
• Keep the virtual office running efficiently.

Requirements

• Proven experience as an executive administrative assistant or senior executive assistant
• Full comprehension of office management systems and procedures
• Functional laptop with steady Internet access
• Functional knowledge of ChatGPT
• Excellent knowledge of MS Office
• Excellent knowledge of SaaS products
• Proficiency in English
• Aged under 35
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High-level verbal and written communications skills
• Discretion and confidentiality
• Min HND; Previous experience as a personal assistant would be considered an advantage
• Must have, or be able to acquire, a valid Nigerian passport
• While the job is mainly remote, occasional visits to locations in Lagos will be required.