AP3 Capital is a specialist professional services and portfolio management firm that delivers a range of BusinessAssurance Services, Transaction Advisory Services, Policy & Research, and Investment Portfolio Management services.
The ideal candidate will be proactive, detail-oriented, and possess exceptional written and verbal communication skills. S/he will have a winning mindset that will enable he or her to contribute to the development of the firm, build a client-centric orientation across our multi- disciplinary teams while providing best-in-class guidance to AP3 teams and our portfolio companies. This position has the potential to grow into a COO role within the firm or an equivalent role in one of our portfolio companies.
Executive Assistant to the CEO
Work with the CEO to develop and implement the operations strategy and create an environmentthat promotes staff commitment to the achievement of the organization's vision, mission, and strategy.
Complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organization, including assisting with specialprojects; designing and producing complex documents, reports and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists and making travel arrangements; and completing expense and mileage reports.
Provide "gatekeeper"and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.
Complete projects by assigning work to appropriate staff, including the management team on behalf of the CEO.
Manage all aspectsof the organization's admin services(i.e. HR, IT, In-House legal).
Evaluate and assist in developing office policies and procedures for operational excellence, improved workflowand anticipate future needs as the organization grows.
Assist in the selection of vendors and purchase equipment, services, and supplies necessary for the operation of the organization.
Manage information systems operations, including hardware, software, desktop support, internaltelecommunications, and strategicsystems development and planning.
Supervise IT consultants. Prepare budget recommendations and work on other projects/duties as assigned for the overallbenefit of the organization.
Act as a liaison and provide support to the Board of Directors and Advisory Board. Arrange and handle all logisticsfor Board meetingsand events: schedulemeetings; draft agendas; develop,compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary.
Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including thoseof a highly confidential or critical nature. Prioritise and determine the appropriate course of action, referral, or response, exercising judgment to reflect CEO's style and organiation policy.
Work closely with the CEO to keep him well informed of upcomingcommitments and responsibilities, following up appropriately.
Act as a \"barometer,\" havinga sense for the issuestaking place in the environment and keeping the CEO updated. Anticipate the CEO's needs in advance of meetings, conferences, etc.
Manage information systems operations, including hardware, software, desktop support, internal telecommunications, and strategic systemsdevelopment and planning (including supervision of IT consultants/vendors).
Prepare budget recommendations.
Act as a liaison and provide supportto the Board of Directors and Advisory Board.
Other projects/duties as may be assigned for the overallbenefit of the organization.
Organizational and Business Development
Support the development and implementation of strategic plans to achieve the goals of the firm, ensuring alignment with the overall vision and mission of the company.
Work with serviceleads to proactively develop and executebusiness development strategies, to grow revenue and achieve targeted results.
Build and maintainrelationships with associate partner firms, key agencies and clients that act as introducers or sources of routine opportunities and consultancy assignments.
Help develop and implement organization-wide HR and Talent Management policies, systems and processes, including actively supporting recruitment, onboarding, training and development of our people.
Actively engage with our Expert database to develop proposals, produce insight reports and explore opportunities that match our competencies and capabilities.
Operational responsibility for business development activities which contribute towards revenue growth and a key champion for excellent client service delivery across the firm.
Produce high-quality marketengagement and marketing materials for print,website and social media use.
Organize market engagement events and momentsthat build and leverage brand value
Promote a learning culture, sales orientation, and excellent client service delivery across the company, supporting and educating staff on best practice and techniques to increase the effectiveness of business development activities.