Job Overview:
We are seeking a high-performing Executive Assistant to directly support senior executives and business owners in a fast-paced, results-driven environment. This is not a task-based or entry-level role.
You will act as a strategic partner, managing priorities, anticipating needs, and protecting executive time so leaders can focus on decision-making and growth. Success in this role requires exceptional judgment, discretion, precision, and the ability to operate independently with minimal supervision.
Key Responsibilities:
Own and manage complex, multi-time-zone calendars, proactively resolving conflicts and prioritizing meetings based on business impact
Coordinate domestic and international travel, ensuring accurate itineraries, contingency planning, and real-time adjustments
Act as a gatekeeper for executive communications, triaging emails, calls, and requests with sound judgment
Prepare, review, and organize executive-level documents, reports, and presentations with a high standard of accuracy
Plan, coordinate, and run meetings end-to-end, including agenda preparation, minute-taking, and strict follow-up on action items
Handle confidential and sensitive information with absolute discretion and professionalism
Support cross-functional initiatives through independent research, coordination, and structured data management
Liaise confidently with internal teams, clients, partners, and external stakeholders on behalf of executives
Identify inefficiencies and proactively improve administrative and communication workflows
Perform additional executive-level administrative tasks as required, with a mindset of ownership rather than instruction
Qualifications:
Minimum 2 years of hands-on experience supporting senior executives or business owners as an Executive Assistant, Personal Assistant, or similar role (administrative-only or entry-level experience is not sufficient)
Demonstrated ability to manage competing priorities, deadlines, and shifting demands in a fast-paced environment
Excellent written and spoken English, with the ability to draft clear, professional correspondence on behalf of executives
Proven proficiency in Google Workspace and/or Microsoft Office, including advanced calendar management and document preparation
High level of professional judgment, discretion, and attention to detail when handling confidential and sensitive information
Ability to work independently, anticipate needs, and make informed decisions without constant direction
Preferred (but not required):
Bachelor's degree in Business Administration or a related field
Direct experience supporting C-level executives, founders, or senior leadership teams
Experience working with international teams or multiple time zones
Technical Requirements:
USB Headset with Noise Cancellation feature
Working Webcam
Computer with at least 1.8 GHz processor and 4GB RAM (minimum)
Main Internet Service Speed: at least 25 Mbps (cable connection preferred)
Backup Internet Service Speed: at least 10 Mbps
Benefits (Kenya)
Monthly pay (every 5th of the month)
Statutory contributions (NSSF, NHIF, PAYE) as per Kenyan law
21 Paid Vacation Leave (per Employment Act)
7 Paid Sick Leave (per Employment Act)
Paid Kenyan Public Holidays
Health Insurance (HMO after 6 months)
Paid training with retroactive salary (upon client placement)
Job security and stability
Career growth opportunities & performance reviews
Fun and supportive remote work environment
Please Note:
Only qualified candidates will be invited for the next steps.
To maintain a productive and transparent environment, we use a time tracking tool with screenshot monitoring during work hours. This helps ensure accountability and supports our commitment to high-quality, remote collaboration.
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Apply now and take the first step toward building a long-term career with us!