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Executive Assistant at M.P. Shah Hospital
M.P. Shah Hospital
October 14, 2026
Full-time
On-site
Job Purpose
M.P. Shah Hospital is looking to recruit a professional and evidence-driven person for the position of Executive Assistant.
Reporting to the Chief Operating Officer, the Executive Assistant will ensure provision of efficient and professional administrative support to the office of the Chief Operating Officer.
Duties & Responsibilities
Correspondence - Answer and transfer calls to the Chief Operating Officer. Receive COO letters, arrange and prioritise letters for COO attention. Prepare correspondence letters / emails as directed by the Chief Operating Officer
Meeting management - Book meetings and appointments on behalf of the Chief Operating Officer. Maintain the COO's diary and send reminders. Set up online and prepare agendas
Maintain the Chief Operating Officer's office - Maintain the general cleanliness of the COO office. Receive and guide COO visitors
Travel arrangement - Facilitate COO transport by booking hotel rooms and flights on behalf of the COO. Inform the driver of COO planned trips, change, reroute or cancel tickets, and ensure cancelled tickets are refunded or reused as per fare rules
Inventory management - Be the custodian of the office material supplies, keeping stock of the materials. Order and maintain appropriate stock of office supplies and refreshments
Secretarial assignments - Taking dictation, transcribing, typing from drafts, organising board minutes and board decisions, filing and ensuring their safe storage
Filing and record keeping - Maintain and safeguard records and files
Minimum Requirements
Bachelor's degree in business administration
Proficient in Microsoft suite
Minimum of two years' working experience as an Executive Assistant in the healthcare sector
Key Performance Indicators
Provides all administration duties of the COO
Ensures confidentiality of documents and equipment
Continuous process improvement of services through efficient working
Efficient execution of work processes as assigned
Submission of accurate and relevant reporting
Effective communication and maintenance of work relationships
Competencies and Attributes
Must demonstrate high integrity and ethical practice
Must demonstrate ability to execute assigned duties with minimum supervision
Must be a team player who is able to work cordially in teams
Must demonstrate ability to multitask
Should have ability to communicate for both written and oral communication
Must be able to work under pressure
Must be a flexible person, who is willing to learn and able to work flexible hours to achieve goals
Must be able to deliver targets and a good planner who pays attention to detail
M.P. Shah Hospital is looking to recruit a professional and evidence-driven person for the position of Executive Assistant.
Reporting to the Chief Operating Officer, the Executive Assistant will ensure provision of efficient and professional administrative support to the office of the Chief Operating Officer.
Duties & Responsibilities
Correspondence - Answer and transfer calls to the Chief Operating Officer. Receive COO letters, arrange and prioritise letters for COO attention. Prepare correspondence letters / emails as directed by the Chief Operating Officer
Meeting management - Book meetings and appointments on behalf of the Chief Operating Officer. Maintain the COO's diary and send reminders. Set up online and prepare agendas
Maintain the Chief Operating Officer's office - Maintain the general cleanliness of the COO office. Receive and guide COO visitors
Travel arrangement - Facilitate COO transport by booking hotel rooms and flights on behalf of the COO. Inform the driver of COO planned trips, change, reroute or cancel tickets, and ensure cancelled tickets are refunded or reused as per fare rules
Inventory management - Be the custodian of the office material supplies, keeping stock of the materials. Order and maintain appropriate stock of office supplies and refreshments
Secretarial assignments - Taking dictation, transcribing, typing from drafts, organising board minutes and board decisions, filing and ensuring their safe storage
Filing and record keeping - Maintain and safeguard records and files
Minimum Requirements
Bachelor's degree in business administration
Proficient in Microsoft suite
Minimum of two years' working experience as an Executive Assistant in the healthcare sector
Key Performance Indicators
Provides all administration duties of the COO
Ensures confidentiality of documents and equipment
Continuous process improvement of services through efficient working
Efficient execution of work processes as assigned
Submission of accurate and relevant reporting
Effective communication and maintenance of work relationships
Competencies and Attributes
Must demonstrate high integrity and ethical practice
Must demonstrate ability to execute assigned duties with minimum supervision
Must be a team player who is able to work cordially in teams
Must demonstrate ability to multitask
Should have ability to communicate for both written and oral communication
Must be able to work under pressure
Must be a flexible person, who is willing to learn and able to work flexible hours to achieve goals
Must be able to deliver targets and a good planner who pays attention to detail