Salary: ÃÂâÃÂÃÂÃÂæ350,000 - ÃÂâÃÂÃÂÃÂæ500,000 Monthly @Net (Based on Experience & Capability)
Start Date: Immediate
Summary
We are seeking for our client a highly organized, proactive, and detail-oriented Executive Assistant to support senior leadership and drive operational efficiency. This role goes beyond traditional administrative support and is ideal for a candidate who can function as an Executive Operations Coordinator, ensuring seamless workflow management, strong follow-through, and accountability across teams.
The successful candidate will have prior experience supporting a CEO, Director, or other senior executives within a corporate or structured business environment.
Key Responsibilities
Executive & Operational Support
Manage executive calendar, meetings, appointments, and shifting priorities.
Ensure schedules are aligned with business goals and strategic priorities.
Prepare daily and weekly executive work plans.
Translate management directives into structured tasks and actionable plans.
Manage incoming communication including emails, reports, and messages.
Draft professional correspondence and responses on behalf of the executive.
Summarize key updates, issues, and reports for executive decision-making.
Coordination & Accountability
Track assignments across multiple teams including General Manager, Construction Manager, Site Teams, Consultants, Legal, and Admin.
Monitor deadlines, follow up on deliverables, and escalate delays where necessary.
Ensure accountability and timely execution across departments.
Prepare meeting agendas, record action points, and ensure follow-through.
Documentation & Information Management
Maintain structured filing systems (digital and physical).
Ensure all documents are properly labeled, version-controlled, and easily retrievable.
Support organized documentation across projects and departments.
Manage workflow documentation, reports, and internal information flow.
Candidate Requirements
Experience (Non-Negotiable)
Minimum of 3 - 5 years' experience supporting a senior executive (CEO/Director level) or functioning as a Project Coordinator / Executive Assistant.
Demonstrated experience managing multiple priorities simultaneously.
Strong track record in task management, reporting, follow-ups, and documentation control.
Education & Certifications
Bachelor's degree in any relevant discipline.
Project Management certification such as PMP, PRINCE2, or equivalent is preferred.
Core Competencies
Excellent verbal and written communication skills.
Strong organizational and multitasking ability.
High attention to detail and discretion.
Ability to work under pressure and manage confidential information.
Strong problem-solving and execution mindset.
Proficiency in Microsoft Office / Google Workspace tools.