Job Summary
The Executive Assistant / Legal Officer provides strategic administrative and legal support to senior executives, ensuring efficient management of executive operations while safeguarding the Company's legal and regulatory interests.
This role requires a highly experienced professional with a strong background in corporate law, executive support, governance, and confidentiality management, capable of operating at the highest level of discretion and professionalism.
The role interfaces directly with top executives, external legal counsel, regulatory bodies, and key stakeholders, and plays a critical role in decision support, risk management, and corporate compliance.
Key Responsibilities
Executive Support (Strategic Level):
Provide high-level administrative and operational support to the GMD and senior leadership
Manage complex calendars, executive schedules, and priority alignment
Coordinate executive meetings, board sessions, and strategic engagements
Prepare executive briefs, reports, presentations, and confidential correspondence
Serve as a liaison between executives and internal/external stakeholders
Track key deliverables and follow-ups across departments on behalf of leadership
Manage sensitive information with strict confidentiality and discretion
Legal Advisory & Compliance:
Provide legal support on corporate, commercial, and operational matters
Draft, review, and vet contracts, agreements, MOUs, NDAs, and legal documents
Ensure compliance with applicable laws, regulations, and corporate governance standards
Monitor legal risks and advise management on mitigation strategies
Support regulatory filings and interface with relevant authorities
Maintain and update legal documentation and company records
Corporate Governance:
Support the implementation of governance frameworks and policies
Coordinate board documentation, resolutions, and minutes
Ensure adherence to statutory obligations and internal policies
Assist in developing and enforcing compliance procedures
Contract & Risk Management:
Review commercial agreements to identify legal and financial risks
Ensure all contracts align with company policies and legal standards
Maintain contract repository and ensure proper documentation control
Provide guidance on dispute resolution and escalation where necessary
Stakeholder & External Relations:
Interface with external legal counsel, regulators, auditors, and partners
Represent executive office in professional engagements where required
Manage communication on behalf of leadership with high-level stakeholders
Key Performance Indicators
Accuracy and quality of legal documentation
Efficiency in executive support delivery
Compliance adherence and risk mitigation
Timeliness in execution of assigned tasks
Stakeholder satisfaction and executive feedback.
Qualifications & Requirements
Bachelor's Degree in Law (LL.B); BL (Call to Bar) is mandatory
Minimum of 5 - 8 years' experience in legal practice and/or executive support
Proven experience working with senior executives or C-suite leadership
Strong knowledge of corporate law, commercial law, and regulatory compliance
Experience in contract drafting, negotiation, and legal advisory
Core Competencies:
Strong legal drafting and analytical skills
High level of integrity and confidentiality
Executive presence and professionalism
Excellent written and verbal communication
Strong organizational and multitasking ability
Attention to detail and accuracy
Ability to work under pressure and meet tight deadlines
Sound judgment and decision-making capability
Key Attributes:
Discreet and trustworthy with sensitive information
Highly proactive and solution-oriented
Strong stakeholder management skills
Ability to operate independently with minimal supervision
Strong alignment with corporate governance and ethical standards.