Role Overview
This position supports the Director at a strategic and operational level, ensuring priorities are well-managed and business activities run efficiently. This Job role requires a candidate who can manage schedules, handle communication, prioritize confidentiality, and keep things running smoothly behind the scenes. You will be a key point of coordination, helping leadership stay focused and effective.
Key Responsibilities
Strategic management of the Director's calendar, meetings, and appointments.
Project Management and timely tracking to ensure deadlines are met.
Logistics & Travel Coordination.
Expense Management & Reporting, including handling invoices and travel reimbursements.
Prepare reports, presentations, and meeting materials.
Liaise with internal teams and external partners.
Handle emails, calls, and internal communication on behalf of the Director.
Maintain confidential records and liaise with internal teams and clients.
Requirements
Proven experience as an executive assistant or in a similar administrative role, with a background in technical support being highly desirable.
Proficiency in technical skills, including knowledge of IT systems and software.
Exceptional organizational and time-management skills, with the ability to multitask and prioritize tasks effectively.
Strong communication skills, both written and verbal, with the ability to interact effectively with diverse teams and stakeholders.
High level of confidentiality and discretion when dealing with sensitive information.
Good written and verbal communication.
Ability to exercise diplomacy, discretion, and maintain confidentiality.
Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
Forward looking thinker who actively seeks opportunities and proposes solutions.