Executive Assistant to the CEO at Healthy U

Job Summary


The Executive Assistant will serve as a trusted partner to the CEO, providing executive, administrative, and strategic support while ensuring seamless coordination between the CEO, Board of Directors, Senior Leadership Team, and key external stakeholders.
The successful candidate will play a critical role in enhancing executive effectiveness, supporting governance processes, and driving accountability across the organisation.


Key Responsibilities
Executive Office Management


Manage and coordinate the CEO's calendar, meetings, appointments and travel schedules.
Prioritise competing demands and ensure efficient management of the CEO's time.
Prepare meeting agendas, briefing materials, and executive correspondence.
Track action items and ensure timely follow-up and execution.


Board Governance & Reporting


Coordinate Board and Committee meetings.
Prepare and distribute Board packs and supporting documentation. Record and circulate Board minutes and resolutions.
Track Board action items and management commitments.
Maintain confidential Board records and governance documentation.


Senior Leadership Team Coordination


Coordinate Executive Committee and Senior Leadership Team meetings. Consolidate reports and presentations for CEO review.
Follow up on strategic initiatives and organisational priorities.
Monitor progress against agreed deliverables and deadlines.


Strategic & Project Support


Assist in coordinating strategic initiatives and special projects.
Prepare executive reports, dashboards, presentations, and briefing papers. Conduct research and analysis to support business decision-making.
Stakeholder Management
Act as a key liaison between the CEO and internal and external stakeholders.
Maintain strong relationships with Board members, business partners, suppliers, and senior leaders.
Ensure timely and professional communication on behalf of the CEO.


Confidentiality & Governance


Handle highly sensitive and confidential information with discretion.
Uphold corporate governance standards and organisational policies.
Maintain secure records and documentation.


QUALIFICATIONS & EXPERIENCE


Bachelor's degree in business administration, Corporate Governance, Communications, Human Resources, Finance, Law, or a related field.
Minimum 5-8 years' experience supporting a CEO, Managing Director, Executive Director, or other C- Suite Executive.
Demonstrated experience managing Board processes and executive governance.
Strong experience in report writing, presentation development, and executive communication. Advanced proficiency in Microsoft Office Suite, particularly PowerPoint, Excel, and Word.


KEY COMPETENCIES


We are looking for a candidate who demonstrates:
Unquestionable Integrity and Confidentiality
Executive Presence and Confidence
Strategic Thinking and Business Acumen
Exceptional Planning and Organisational Skills
Strong Stakeholder Management Skills
Excellent Written and Verbal Communication


Attention to Detail


Ability to Work Under Pressure and Meet Tight Deadlines
Proactive Problem-Solving Capability
Professionalism and Sound Judgment


WHAT SUCCESS LOOKS LIKE
The successful candidate will:


Enable the CEO to focus on strategic priorities by ensuring efficient management of executive activities.
Deliver high-quality Board and executive reports on time.
Maintain effective coordination across the Senior Leadership Team.
Ensure timely follow-up and execution of strategic action items.
Build strong and trusted relationships with internal and external stakeholders.
Consistently uphold the highest standards of confidentiality, professionalism, and integrity.