Job Summary
We are looking for a highly experienced and professional Executive Assistant to support the Group CEO of a leading organization within the energy sector.
This role is ideal for a dynamic, bilingual professional who thrives in a fast-paced executive environment and can confidently support senior leadership across regional and international operations.
The successful candidate will serve as a trusted right hand to the Group CEO, managing executive coordination, reporting, stakeholder engagement, and international travel across multiple markets, including Francophone regions.
Key Responsibilities
Executive Support (Group CEO Office)
Provide high-level executive support to the Group CEO in managing a complex and fast-changing calendar
Coordinate internal and external meetings across multiple time zones
Prepare executive-level reports, presentations, and board documentation
Ensure prioritization and alignment of the CEO's daily engagements and strategic commitments
Board & Leadership Coordination
Support preparation of Board and Committee meeting materials and full board packs
Coordinate schedules and logistics for Board and Leadership Group engagements
Track Board and executive action points and ensure timely follow-up
Support the Senior Executive Office in ensuring smooth governance processes
Travel & Logistics Management
Manage end-to-end international and regional travel arrangements for the Group CEO
Coordinate visas, flights, accommodation, ground transport, and itineraries
Accompany the Group CEO on selected business trips to provide real-time executive support
Ensure seamless execution of complex multi-country travel schedules and last-minute changes
Communication & Stakeholder Management
Act as the key liaison between the Group CEO and internal/external stakeholders
Manage and prioritize executive communications, ensuring timely follow-ups
Draft, edit, and translate high-level correspondence, reports, and presentations in French and English
Facilitate communication between Group offices, subsidiaries, and external partners
Strategic & Operational Support
Support monitoring and tracking of strategic initiatives, projects, and executive priorities
Conduct research and prepare briefing notes for decision-making and executive meetings
Assist in coordinating cross-functional initiatives across business units and regions
Ensure alignment and follow-through on key deliverables and deadlines
Governance, Compliance & Confidentiality
Ensure strict adherence to corporate governance policies and internal procedures
Handle highly confidential information with the highest level of discretion
Support documentation, reporting, and audit-related requirements
Maintain accurate and well-organized executive records and filing systems
Requirements
Key Qualifications & Experience
Bachelor's degree in Business Administration, Communications, or a related field
Fluency in French and English (written and spoken is mandatory)
5 - 8 years of experience supporting C-suite or Group-level executives
Proven experience managing complex executive calendars and international travel
Strong experience in executive communication and stakeholder coordination
Preferred
Experience in the energy, oil & gas, or multinational corporate environment
Exposure to Board-level operations and governance processes
Experience working in multicultural or regional (Africa/international) settings