Executive Assistant to the Managing Director (MD) at Onyx Beauty Hub

Role Summary


The Executive Assistant to the Managing Director will provide high-level administrative and strategic support to ensure the MD's office runs efficiently.
The ideal candidate is highly intelligent, proactive, well-presented, discreet, and able to work in a fast-paced luxury brand environment.


Key Responsibilities


Manage the MD's calendar, appointments, meetings, and travel arrangements
Serve as the first point of contact between the MD and internal/external stakeholders
Prepare reports, presentations, correspondence, and meeting briefs
Track tasks, follow up on action points, and ensure timely execution of deliverables
Coordinate meetings, events, and high-level engagements
Handle confidential information with a high level of discretion and professionalism
Support basic office coordination and administrative functions for the MD's office
Monitor priorities and proactively flag urgent matters
Assist with personal errands and special projects as assigned
Maintain proper documentation and filing systems


Requirements


Bachelor's degree or relevant qualification
2+ years' experience as an Executive Assistant or in a similar role
Excellent communication and interpersonal skills
Strong organizational and time-management ability
High level of professionalism, discretion, and emotional intelligence
Proficiency in Microsoft Office and digital tools
Well-groomed and confident professional presence
Ability to work independently and take initiative.